Business Office Manager

Job ID:

1001938

Project Management Salary Range:

$49,797.55 - $60,379.53

Pay Grade:

110

FLSA Status:

Exempt Salary Admin Plan:

A&P Veterans' Preference Eligible:

No

JOB SUMMARY

This position manages projects, grants, and/or programs depending on nature of assigned area and acts as a resource to project/initiative owners throughout the College.

Responsibilities include:

working with project/initiative owners in developing and tracking project timelines; scheduling; staffing; developing and reporting key metrics; coordinating with other areas within the College on needs, training, and communication; developing internal and external relationships and partnerships; developing project/initiative plans and providing project/initiative status updates and evaluations; planning, conducting, and analyzing research/information; and may be responsible for developing and monitoring a budget.

ESSENTIAL JOB FUNCTIONS

Develops and monitors comprehensive project/initiative work plans; manages project scope, schedule and key metrics; allocates resources; troubleshoots project plans and implements solutions; evaluates project/initiative performance; and mitigates risks. May plan, coordinate and monitor grant-funded program activities depending on assigned areas. May provide support for programming, fundraising, Board relations, community relations and/or marketing depending on assigned area. Collects, prepares, reviews, interprets, and analyzes a variety of research, information, data, and reports to recommend modifications based on trends, technology, and needs assessment. Develops project/initiative management methodologies and other applicable project/initiative management tools to enhance project/initiative management practices and increase the ability of project leads to complete projects on-time, within budget, and within agreed upon scope. Develops and maintains internal and external relationships; participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other information. May monitor and track budget such as: maintaining balances; approving expenditures and disbursements; ensuring expenditures are allowed and necessary per guidelines; researching discrepancies; and preparing related financial reports. Interprets applicable federal, state, and local government laws and regulations. Prepares, reviews, and/or submits a variety of invoices, reports, work papers, contracts, communications, schedules, and/or statements to and from internal departments and partners, students and/or other applicable organizations. Tracks and monitors projects/initiatives as compared to schedules. May process purchase orders, negotiate contract terms, meet with vendors/contractors, and/or manage leases if applicable. Represents the Department and program/project in meetings and on committees or other related groups; interfaces with community members and partners regarding project/initiative goals, deliverables, and compliance; and creates and distributes project/program information to internal and external partners and community. Monitors compliance with project/initiative guidelines and requirements by investigating and resolving problematic issues with users such as students and internal and external program partners; ensures overall program compliance with federal grant and/or College requirements. May supervise staff, including: prioritizing and assigning work; scheduling; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations. Facilitates the success of related events. May also perform a wide variety of administrative functions. Performs other duties as assigned. Interpreting project specifications.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor's degree; three (3) years of progressively responsible related work experience in area assigned; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Project management principles, practices, and tools; Project development, scheduling, monitoring, and control systems; Applicable federal, state, and local laws, rules, codes, guidelines, and regulations; Research methods; Policy and procedure development practices; Basic budgeting principles; and Computers and related software applications.

Skills in:

Managing projects; Analyzing; Reading design plans, construction plans, flow charts, and/or blueprints depending on nature of assigned area; Managing project budgets; Solving practical problems; Dealing with a variety of concrete variables in situations where only limited standardization exists; Using a computer and related software applications; and Communication, interpersonal skills as applied to interaction with assigned employees, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Ability to:

Exercise discretion and good judgment; Work on multiple projects simultaneously; Interpret and apply applicable laws, rules, codes, guidelines, and regulations; and

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS N/A. PHYSICAL DEMANDS PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources. (X = Required to perform essential job functions) Physical Activities Physical Activities Balancing maintain equilibrium to prevent falling while walking, standing, or crouching. Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward. X Climbing ascending, descending ladders, stairs, ramps, requires body agility. Reaching extending hands or arms in any direction. X Crawling moving about on hands, knees, or hands, feet. Repetitive Motion substantial movements of wrists, hands, fingers. Crouching bending body forward by bending leg, spine. Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. X Feeling perceiving attributes of objects by touch with skin, fingertips. Standing for sustained periods of time. X Fingering picking, pinching, typing, working with fingers rather than hand. X Stooping bending body downward, forward at waist, with full motion of lower extremities and back. Grasping applying pressure to object with fingers, palm. Talking 1 expressing ideas by spoken word. X Handling picking, holding, or working with whole hand. X Talking 2 shouting to be heard above ambient noise. Hearing 1 perceiving sounds at normal speaking levels, receive information. X Visual Acuity 1 prepare, analyze data, transcribing, computer terminal, extensive reading. Hearing 2 receive detailed information, make discrimination in sound. Visual Acuity 2 color, depth perception, field of vision. Kneeling bending legs at knee to come to rest at knees. Visual Acuity 3 determine accuracy, neatness, observe facilities/structures. Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back. X Visual Acuity 4 operate motor vehicles/heavy equipment. X Mental Acuity ability to make rational decisions through sound logic, deductive reasoning. X Visual Acuity 5 close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts. X Pulling use upper extremities to exert force, haul or tug. X Walking on foot to accomplish tasks, long distances, or site to site.

X TYPE OF WORK

Work performed is primarily:

Sedentarywork :

Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work : Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Medium work : Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Heavy work : Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Very heavy work : Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects

WORK ENVIRONMENT

May be required to work hours other than the regular schedule including nights and weekends. This position requires regular and reliable attendance and the employee's physical presence at the workplace. May be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noise. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. St. Petersburg College has the right to revise a classification or job description at any time. St. Petersburg College has the right to revise a classification or job description at any time. The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.

Please indicated the position you wish to apply for in your request. The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eeo_director @spcollege.edu. Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02). To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. Equal Access/Equal Opportunity The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Title IX Coordinator at 727-341-3261 ; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu . St. Petersburg College has the right to revise a classification or job description at any time Position Description No job description available