Office Administrator

Office Administrator Ducts All Done Tampa, FL Job Details Full-time 23 hours ago Qualifications Spanish English Administrative experience Organizational skills Office experience Full Job Description Office Coordinator / Customer Service Representative Ducts All Done | Tampa, FL (In-Office) | Full-Time | Monday-Friday, 8:00 AM-5:00 PM

ABOUT US

Ducts All Done is a trusted HVAC duct cleaning company serving residential and commercial customers across the Tampa Bay area. We take pride in clean air, responsive service, and a team that actually shows up. We're growing, and we need a sharp office coordinator to help us stay organized and keep our customers happy.

THE ROLE

You'll be the backbone of our office operations, handling customer calls, scheduling jobs, coordinating with our field technicians, and keeping everything running smoothly. This is a fast-paced position that requires someone who can think quickly, stay organized, and communicate well with both customers and the team.

WHAT YOU'LL DO

Answer and manage inbound calls and customer inquiries Schedule appointments and dispatch field technicians Follow up with customers before and after service visits Maintain job records and update schedules in Google Sheets and other tools Coordinate with the team to handle urgent or last-minute job requests quickly Provide friendly, professional service on every interaction

WHAT WE'RE LOOKING FOR

Prior experience in a service company, home services, HVAC, or similar industry (strongly preferred) Comfortable with computers: Google Sheets, Google Calendar, and basic office tools Strong communicator who is polite, patient, and professional on the phone Able to work at a fast pace and adapt quickly when priorities shift Bilingual in English and Spanish is a big plus Reliable, punctual, and takes ownership of their work

DETAILS Location:

Tampa, FL (in-office position)

Schedule:

Monday to Friday, 8:00 AM to 5:00 PM Job type: Full-time

HOW TO APPLY

Submit your resume through Indeed. We review all applications and will reach out to schedule an interview. We'd love to hear from candidates with home services or HVAC office experience.

Work Location:

In person