Office Manager

Job Summary We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This pivotal role involves overseeing administrative functions, managing vendor relationships, coordinating events, and supervising staff to ensure a smooth, efficient workplace. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and a proactive approach to problem-solving. As an Office Manager, you will play a key role in fostering a positive office culture while maintaining operational excellence across all departments. Responsibilities Oversee daily office operations, including front desk management, multi-line phone systems, and general clerical duties to ensure seamless workflow. Coordinate and plan company events, meetings, and training sessions to promote team engagement and professional development. Supervise administrative staff and provide training & development opportunities to enhance team performance. Manage scheduling for executives and staff, ensuring calendars are up-to-date and conflicts are resolved efficiently. Handle vendor management by negotiating contracts, tracking service agreements, and maintaining strong professional relationships. Oversee bookkeeping, payroll processing using QuickBooks, budgeting tasks, and financial record keeping to support fiscal health. Maintain organized filing systems, manage human resources functions including onboarding and employee records, and ensure compliance with office policies. Requirements Proven experience in office management or administrative roles with supervisory responsibilities. Strong proficiency in QuickBooks for bookkeeping and payroll processing. Excellent event planning skills with the ability to coordinate multiple projects simultaneously. Demonstrated experience in vendor management, budgeting, and human resources functions. Exceptional communication skills with professional phone etiquette and calendar management expertise. Prior experience in medical office management or similar healthcare environments is a plus. Ability to handle clerical tasks such as filing, data entry, and front desk operations efficiently. Strong organizational skills with attention to detail and the ability to multitask effectively in a fast-paced setting. Join us as an Office Manager and become an integral part of our vibrant team dedicated to creating an efficient, welcoming workplace! We value proactive leaders who thrive on organization, communication, and fostering a collaborative environment—your expertise will help us achieve operational excellence every day!

Pay:

$12.00 - $18.00 per hour

Benefits:

Paid time off

Education:

High school or equivalent (Required)

Experience:

Front desk: 1 year (Required)

Language:

Spanish (Preferred) Shift availability: Day Shift (Preferred)

Work Location:

In person