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Office Manager
Job
TR Con
Saint Marys, GA (In Person)
$70,000 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. In this vital role, you will coordinate administrative functions, manage communication systems, and support team members with exceptional customer service. Your proactive approach and strong organizational skills will help foster a productive workplace, enhance office workflows, and uphold high standards of professionalism. This paid position offers an exciting opportunity to lead administrative efforts and contribute to the overall success of our organization. Duties Manage front desk operations, including greeting visitors, handling inquiries, and directing calls with professional phone etiquette. Oversee multi-line phone systems, ensuring timely responses and efficient message delivery. Maintain organized filing systems, data entry processes, and accurate record keeping using tools like Microsoft Office and Google Workspace. Coordinate calendar management, scheduling appointments, meetings, and events for staff members and executives. Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence to support office productivity. Support bookkeeping activities using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record management. Provide exceptional customer service by assisting clients or visitors at the front desk and supporting internal teams with administrative needs. Assist with office management duties including supply inventory, maintaining office equipment, and ensuring a clean, organized workspace. Support personal assistant tasks such as travel arrangements or special project coordination as needed. Contribute to a positive office environment by demonstrating excellent phone etiquette, organizational skills, and time management. Sales Assist with inbound inquiries and convert potential clients or members into active leads. Promote and upsell company services, event spaces, or premium packages to visitors and callers. Maintain a basic understanding of our services to confidently handle initial sales consultations and follow-ups. Qualifications Proven experience in office management or administrative roles with strong clerical skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools. Demonstrated ability to handle multi-line phone systems and provide excellent customer support. Bilingual abilities are highly desirable to communicate effectively with diverse clients and team members. Experience with QuickBooks or bookkeeping software is preferred for financial tasks. Strong organizational skills with keen attention to detail for proofreading and filing tasks. Excellent time management skills to prioritize tasks efficiently in a fast-paced environment. Previous experience as a dental or medical receptionist or personal assistant is a plus. Knowledge of office equipment maintenance and general office procedures is essential. Ability to demonstrate professionalism in all interactions while maintaining a friendly demeanor. Join us as an Office Manager where your energy, expertise, and enthusiasm will drive our administrative excellence!