Office Manager

Office Manager American Industrial Door Company - 2.5 Davenport, IA Job Details Full-time $18 - $21 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off On-the-job training Vision insurance 401(k) matching Qualifications Accounts receivable Microsoft Office Administrative experience High school diploma or GED Clerical experience Office management Full Job Description Position Overview The Office Manager supports AID in day-to-day operations through general office operations and administrative functions. The Office Manager keeps everything running well through organization and support of team members. Primary duties include bookkeeping, phones, AR/AP, and general office tasks. Knowledge of construction is not required. We provide on-the-job training for qualified applicants Job Duties Manage incoming phone calls by directing them to the appropriate individual or voicemail, and screen calls to minimize unsolicited or spam communications. Open mail and distribute it to the right recipient or file. Greet customers promptly and notify the appropriate person.

Accounts receivable:

Billing, AIA billing and e-billing, point of contact, handling finance charges, and statements, managing late accounts, receiving payments, bank deposits, and overseeing petty cash. Accounts payable (enter vendor bills, print vendor checks) Gather credit references for new customers and set up accounts for customers and vendors. Order and stock office supplies and breakroom supplies. Provide a variety of forms to customers and vendors upon request, including lien waivers, certificates of insurance, customer credit applications, W-9 forms, and others as needed. File paperwork and pull files as needed. Mail invoices, payments, statements, ECT. Other various support to sales and shop staff as needed. Programs you will be working with daily include, QuickBooks, Office 365 (Outlook, Excel, Word), online billing platforms, and the AID Install App. Oversee the AID website and social media pages. Qualifications High school diploma or G.E.D. required Proficient in Microsoft Office programs Strong written and verbal communication skills Comprehensive understanding of customer service Able to work independently and as a team when needed Highly organized with attention to detail Provide quality work through the repetition of a task Experience with QuickBooks is a plus, but not recommended Good problem-solving skills

Job Type:

Full-time Pay:

$18.00 - $21.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

Microsoft Office:

1 year (Preferred) Administrative experience: 1 year (Preferred)

Work Location:

In person