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Office Administrator
Job
Robert Half
Addison, IL (In Person)
Full-Time
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Job Description
We are looking for a dependable Office Administrator to provide on-site support for daily office activities. This contract position is a 3-month assignment focused on keeping front office operations organized, responsive, and efficient in a busy office setting. The ideal candidate is comfortable balancing front desk support, administrative coordination, and light operational and finance-related tasks while working independently with strong attention to detail.
Responsibilities:
- Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs.
- Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use.
- Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation.
- Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings.
- Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use.
- Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations.
- Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records.
- Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines.