Office Administrator

Office Administrator Coldwell Banker Real Estate Group - 4.2 Champaign, IL Job Details Full-time $17 - $20 an hour 1 day ago Qualifications Record keeping Google Workspace Sales transaction processing Financial transaction processing Phone communication Event coordination Basic math Greeting customers Regulatory compliance Mid-level Administrative experience Store opening/closing procedures Coffee experience Staff training Accounting Managing real estate transactions Order placement Deposits Productivity software Office management Appointment scheduling Technical Proficiency File organization Full Job Description Transaction Coordinator Full time Office locations: Champaign, IL SUMMARY The Transaction Coordinator performs daily activities necessary to operate a residential real estate office. TheTransaction Coordinator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Scan and deposit checks Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, providing general information regarding real estate listings, process listings, sales and closings - especially when admin is gone Assembles buyer and listing packets Processes some pendings in Dotloop and Darwin while she is completing TC duties Main point person for OLL events including organizing and set up Updates our office calendar and sends out weekly updates Completes a Dotloop 101 class/refresher for newer agents when they have their first few files. Takes attendance for our trainings and tracks yearly Assists agents with various forms, technology questions or issues Send executed contracts to attorneys and lenders in a timely manner Ensure all contracts and documentation meet compliance standards Coordinate closing logistics with affiliated partners, agents, and service providers Order termite inspections and distribute reports and invoices to relevant parties Order home warranties for pending transactions and provide confirmation documentation Communicate and distribute closing confirmations to all parties Prepare and distribute agent compensation statements Maintain escrow compliance in accordance with company and regulatory standards Coordinate the setup of escrow accounts for upcoming closings Accurately enter and manage transaction data within the Darwin system Prepare transaction files for closing and coordinate the disbursement of escrow funds Maintain and update leaderboard and performance tracking data Maintain organized and accurate files on all work processes Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.) Support the managing broker as needed

QUALIFICATIONS

Excellent communications skills Personable and friendly Proficient with technology (Microsoft Office, Google products and other back-office software) Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines Consistent with follow up and follow through Strong typing skills Ability to handle and resolve recurring problems Must be highly organized Adaptable to various personalities/situations EDUCATION and/or

EXPERIENCE

Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS

Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner

MATHEMATICAL SKILLS

Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements

REASONING ABILITY

Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives

PHYSICAL DEMANDS

Stamina to maintain attention to detail despite interruptions Strength to lift and carry files weighing up to 3 pounds Vision to read printed materials and a computer screen Hearing and speech to communicate in person and over the telephone

WORK ENVIRONMENT

Frequently subject to interruptions in a moderate noise level office setting HOURS Monday - Friday, varies by office