Office Manager

Office Manager at The Larko Group Office Manager at The Larko Group in Elmhurst, Illinois Posted in about 16 hours ago.

Type:

full-time

Job Description:

We are partnering with a highly respected investment firm seeking an experienced Office Manager for a long-term temporary assignment. This is a fantastic opportunity for someone who enjoys being the go-to person who keeps everything running smoothly and organized. In this role, you'll work closely with leadership and be counted on as a trusted partner to help manage daily operations, coordinate priorities, and create a seamless office experience for both employees and visitors. The team is looking for someone highly organized, proactive, professional, and comfortable juggling multiple responsibilities while maintaining a calm, polished presence. Responsibilities Office Management & Administrative Support Manage and oversee the reception area. Maintain conference rooms and shared office spaces. Ensure office upkeep and organization. Stock coffee machines, refrigerators, snacks, and office supplies. This person will often be the first point of contact for visitors and guests. Troubleshoot basic office technology issues, audio/TV setup, conference room technology, and printers. Accounts Payable & Compliance Support Handle accounts payable processes. Set up bills for payment. Complete bank callbacks. Assist with tax return processing, electronic and hard copy filing (as needed). Provide administrative support related to compliance functions. Scheduling & Coordination Coordinate scheduling across teams and executives. Manage conference room calendars. Register visitors and guests with building management. Support fundraising meetings and investor-related coordination. Assist associates with planning board meetings. Experience Required Bachelor's degree preferred but not required, with 1-3 years of experience. Background in Private Equity or Financial Services strongly preferred. High-energy, polished presence in the office. Strong emotional intelligence and communication skills. Proactive and comfortable taking initiative. Strong follow-up and organizational skills. Comfortable stepping into meetings or interrupting when necessary. Able to thrive in a fast-paced, highly visible role.

Technical Skills:

Microsoft Office Suite, Asana, Allvue, Gen II Comfortable troubleshooting computer setup, conference room technology, and TV/Audio issues. Project management experience preferred. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service