Office Administrator

Office Administrator —

Rhino Tool Company Location:

Kewanee, Illinois Reports to: General Manger The Role As Office Administrator, you will provide essential day-to-day administrative and financial support that keeps our small manufacturing operation running smoothly and efficiently. You will own key back-office processes including invoicing, commissions, shipping resolution, customer credit, and general office coordination — while supporting the sales, operations, and leadership teams in a hands-on, collaborative environment. You will be a reliable, detail-oriented team member who helps maintain accurate records, resolves issues quickly, and contributes to a positive, organized workplace culture. Key Responsibilities

Invoice Processing:

Accurately process vendor invoices (accounts payable) and customer invoices (accounts receivable) in a timely manner; ensure proper coding and approvals.

Commission Processing:

Calculate, prepare, and process sales commissions according to company policy.

Shipping & Logistics Support:

Resolve shipping issues with carriers, customers, and internal teams; process trade show inventory returns and reconcile related documentation.

Customer Credit Administration:

Complete customer credit applications, maintain credit files, and support accounts receivable follow-up as needed.

Mail & Correspondence:

Open, sort, and distribute daily incoming mail; prepare and process outgoing mail and shipments.

Office Operations & Support:

Manage office supplies inventory and ordering; answer phones, greet visitors, and provide general administrative assistance to the team.

ERP & Data Discipline:

Perform accurate data entry and record maintenance in Sage X3 (or similar ERP system); support document scanning, filing, and basic reporting.

Additional Support:

Assist with ad-hoc projects for sales, operations, finance, or leadership; help with basic HR administrative tasks (e.g., new-hire paperwork) as needed. What You'll Bring

• 2+ years of experience in office administration, accounts payable/receivable, bookkeeping, or a similar administrative role (manufacturing or industrial environment preferred).
• Strong proficiency with Microsoft Office (especially Excel) and comfort learning or using ERP systems — Sage X3 experience is a plus.
• High attention to detail, excellent organizational skills, and accuracy in financial/administrative tasks.
• Reliable, proactive, and able to work independently while supporting a small, fast-paced team.
• Positive attitude, strong communication skills, and a customer-service mindset.
• Willingness to work onsite in Kewanee, IL. Why Rhino Tool
• Legacy brand + active investment: A trusted name in post-driving solutions, with a clear plan for product and market expansion.
• Real impact: Your work directly supports daily operations, cash flow, and customer satisfaction in a small company where every role matters.
• Growth opportunity: Join a team that values initiative and offers the chance to grow with the company.

Compensation & Benefits Competitive base salary, benefits package, and paid time off. How to Apply Please send your résumé and a brief note highlighting your experience with invoicing, ERP systems, or office process improvements to careers@rhinotool.com.

Tip:

Include specific examples of how you've handled accounts payable/receivable, commission processing, or improved administrative efficiency in a previous role.

Pay:

From $20.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Flexible schedule Health insurance Health savings account Life insurance Paid time off

Work Location:

In person