Office Administrator

Our rapidly growing manufacturing client is currently seeking an individual experienced in customer-focused positions to act as an Office Manager/HR Assistant. This position is responsible for managing and supervising the business office functions. This position responsibilities include handling and managing questions/inquiries from our employees, vendor liaison, using professional expertise, applying company policies and procedures to resolve a variety of issues. Determines a course of action based on guidelines and modifies processes and methods as required. Exercises judgment within defined procedures and practices to determine appropriate action. Applies learned techniques and contributes to analysis and investigation to solve problems.

ROLE SUMMARY

Office Manager / Facilities role responsible for handling administrative and operational tasks across the facility. Key duties include vendor coordination, scheduling, facility management, handling supplies, and supporting general office operations.

Responsibilities:

 Handle sensitive and confidential matters, including employee relations, organizational changes, and compliance with labor laws.  Diligently works toward the completion of special projects, requests, and assignments as appropriate.  Assists in

Onboarding and Orientation:

Prepares offer letters, initiates the onboarding process, and manages the progress of candidates and manager tasks.  Greets and Assists visitors/customers and enables key cards as requested from employees and vendors.  Ability to handle multiple projects, prioritizes, and keeps track of deadlines in a busy environment with high traffic working independently, and as part of a team.  Oversee maintenance of office facilities by coordinating repairs and managing relationships with service providers.  Prepares requests as needed by working with hiring manager to compile information that is needed.  Ensures employee files are maintained in accordance with company policies and procedures as well as federal, state, and local regulations.  Plans and executes employee engagement events. Have the ability to dig in and troubleshoot problems, following through to resolution.  May perform other duties as needed and/or assigned  Must abide by all company policies as contained in the company employee handbook Fast-paced, high-growth environment with frequent interruptions and shifting priorities. Primarily an on-site role supporting a facility with warehouse and office operations. Systems include Outlook, Concur, Prodigy, and basic Excel usage.

Full-time:

5 days onsite, likely starting around 7 AM Flexible scheduling depending on needs Why Work here: Strong company growth and stability Positive culture with high employee retention (low turnover) Employee engagement activities (events, cookouts, celebrations) Opportunity to work cross-functionally and gain exposure to leadership Internal mobility and career growth opportunities Job Type & Location This is a Contract position based out of Libertyville, IL. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Libertyville,IL.

Application Deadline This position is anticipated to close on Jun 23, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.