Office Manager

Office Manager — Libertyville Wellness Group Libertyville, IL • Full-time • $50,000-$60,000/year About us Libertyville Wellness Group is a chiropractic clinic focused on helping our patients feel better and live healthier. We're a small, tight-knit team where every person matters — and where the front desk sets the tone for the whole patient experience. If you've ever worked somewhere that felt like a revolving door, this isn't that. We invest in our people and want someone who plans to grow with us. The role As our Office Manager, you're the first face patients see and the engine that keeps the clinic running smoothly. You'll own the front office: welcoming patients, managing the schedule, handling insurance and billing, and keeping the day flowing so our doctor and therapists can focus on care. You'll also help with light marketing and team coordination. This is a hands-on role in a busy clinic — no two days look exactly alike, and we're looking for someone who likes that. What you'll do Patient experience: Greet every patient warmly, manage check-in and check-out, answer questions about chiropractic care, and make people feel taken care of from the moment they walk in. Insurance & billing: Verify insurance eligibility and benefits, post payments, manage patient financial arrangements, process statements, and handle collections. Scheduling & flow: Keep the daily schedule running smoothly, manage recalls for missed appointments, and coordinate therapist coverage.

Administration:

Handle daily reporting, bank deposits, supply orders, email and phone correspondence, and new patient paperwork.

Marketing support:

Help the doctor with community outreach and patient communications.

Team coordination:

Support staff scheduling and administrative needs across the clinic. Who we're looking for 1+ year of management or office lead experience (medical or chiropractic office a strong plus) Comfortable with insurance verification and billing Genuinely warm with patients — we have a lot of long-term relationships and they matter to us Organized, detail-oriented, and calm under pressure Reliable and punctual (our schedule depends on it) Open to learning about chiropractic care so you can confidently answer patient questions

Schedule Monday-Thursday:

8 AM-12 PM and 2 PM-7

PM Friday:

8 AM-12 PM and 2 PM-6 PM Closed weekends This is the schedule — please make sure it works for your life before applying. Compensation & benefits

Salary:

$50,000-$60,000 per year, based on experience 401(k) Health insurance Paid training and ongoing development — we'll teach you what you don't already know Growth opportunities within the clinic as we expand Chiropractic care for you and your family

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) matching Health insurance Paid time off Retirement plan

Work Location:

In person