Office Manager (part-time)

We specialize in IT Turnaround for distressed IT environments, as well as provide comprehensive

MSP/MSSP

support. We are seeking a qualified, experienced part-time Office Manager to join our team. Our Office Manager provides support for our Director of Finance and our office overall. You help drive invoice approvals for vendors, coordinate travel and expenses, provide comprehensive reporting, and conduct research. You manage several administrative activities for the office, including approving supply orders. You also generate and review documentation, as directed.

NOTE:

Online search for Lockmann Krane will result in our Elmhurst, IL mailing address. Our physical office is located in Oak Brook, IL. This position reports to the office in Oak Brook. The schedule for this role is Monday through Friday for 5 consecutive hours per day. You may select your recurring schedule for any 5-hour period from 8:00am to 5:00pm, but it must be set at time of hire. We do not provide H-1B visa sponsorship.

Requirements:

Education & Experience Associate's Degree 2-3 years of office support or administrative experience Required Skills High proficiency with Microsoft Excel. High proficiency with numerical data. Other Skills & Qualifications Demonstrates professionalism in all aspects, particularly in relation to our

Core Values:

Loyalty, Honesty, Hard Work, and Innovation Exceptional relationship management skills Able to create effective Client-facing and internal process documentation, including close attention to grammar and punctuation. Able to lift 50 pounds unassisted. Duties and Responsibilities 40% Finance Support Partner with Director of Finance to drive invoice approvals process for Clients, including upfront reconciliation for contracts and invoices for new and renewing vendor contracts. Manage and coordinate travel arrangements. Review and manage staff expense report approvals. Partner with Director of Finance to coordinate and distribute sporting event tickets. Support Director of Finance with research and implementation of select tools/solutions. 25% Monthly "Counts" Reporting Receive and review draft "counts" reporting (licensing, user counts, etc.) received from Quality Control Associates. Partner with Quality Control Associates to refine reporting data. Reconcile finalized reports against other internal reporting, and deliver results to Director of Finance. 25% Office Administration Review and approve supply orders reported by Office Coordinator. Partner with internal staff to track assets onsite at HQ. Oversee Conference Room calendar. Manage Support Metrics workbook changes (Excel). Reformat look-and-feel of Client-facing documentation based on Company standards, as requested by Director of Finance. Reinforce security best practices by emphasizing need for staff to "lock" their Company workstations. Approve "SWAG" giveaway items selected by Office Coordinator for booths or fairs. Partner with Director of Finance and Office Coordinator to maintain Office QRG document. Additional data entry, reporting, and documentation support, as directed. 10% Professional Development Identify opportunities to enhance skills on an ongoing basis for professional growth and to help the Company achieve its key priorities.

Culture :

We believe strongly in our four Core Values - Loyalty, Honesty, Hard Work, and Innovation . We believe that bringing together professionals who share these values helps to build a competent and cohesive team. We support one another, we learn from each other, and we work together to create an exceptional client experience. We often have fun doing it, too!

Onboarding :

We provide you with direct training from our experienced team members to learn how we use the systems available to us. You will be trained on Company and department policies and procedures, including education on how our various teams function. You will also shadow our existing Office Manager to learn from the person who does the job now. And even after that, your team (and the other teams in our organization) will be there to support you with any questions you may have along the way.

Professional Development :

We support the pursuit of certifications and continuous learning. We provide you with study time, and cover the cost of exam fees for any preapproved certifications. In addition to certifications, we provide shadowing opportunities for exposure to new skills.

Growth Opportunities :

We promote internal growth. We support your development so that you can continue to grow your knowledge, experience, and role. We believe in aligning your skills and talents with the needs of the business to create a custom career path. This is one of the reasons we have employees who have been with us for 5, 10, and even 15+ years!

Benefits:

We proudly offer optional benefits to our part-time employees like critical illness, hospital indemnity, accident, legal plans, 401(k), Lifelock, and dog/cat care discount program), as well as personalized planning strategies to enhance your career path with our growing organization . We also offer flexible scheduling for this position, so you can choose the schedule that works best for you. We do not provide H-1B visa sponsorship.

Pay:

$22.50 - $23.50 per hour

Benefits:

Professional development assistance Application Question(s): Please briefly describe your experience providing administrative support to key stakeholders. Please briefly describe your experience with Microsoft Excel. If you'd like to share your desired hourly compensation range, please do so here. This question is optional.

Experience:

office administrative: 2 years (Required) Ability to

Commute:

Oak Brook, IL 60523 (Required)

Work Location:

In person