Office Manager/Administrative Assistant

Office Manager/Administrative Assistant St. Paul Baptist Church - 4.4 Peoria, IL Job Details Part-time | Full-time $20 - $24 an hour 5 days ago Benefits Health insurance Dental insurance Paid time off Vision insurance Flexible schedule Retirement plan Qualifications Microsoft Word Microsoft Excel Volunteer management Phone communication Event coordination Writing skills Greeting customers Microsoft Publisher Executive administrative support Research Mid-level Graphic design Team development Canva Team management Task prioritization Clerical experience Office management Managing executive calendars Training & development Associate's degree Volunteer recruitment 2 years Communication skills Overseeing training Progress tracking (project management tasks) Volunteer engagement program management Client interaction via phone calls

Full Job Description Responsibilities:

• Assist Lead Pastor and Executive Officers as needed.
• Organize, coordinate, and manage the day-to-day activities of the church office.
• Develop a proficient knowledge of the Church membership software, Church Community Builder (CCB) including creating and updating mailing lists, management of the public calendar, creating forms, and training leaders to set up and maintain ministry/group rosters, take attendance, and manage process queues.
• Research the best Church membership software to meet the needs of the congregation and staff.
• Enlist, train, support, and coordinate office support volunteer team to answer phones, provide clerical support to staff, and assist in other office-related activities.
• Exercise tact, courtesy, confidentiality, and diplomacy in greeting and receiving people, in person, by telephone, and/or electronically.
• Supervise training and utilization of office equipment.
• Monitor the functionality of office equipment with related documentation of usage.
• Consistently research the cost of office supplies and equipment to ensure that the office is fully functioning at the most efficient cost.
• Track and drive key deliverables and follow up on outstanding projects for executives.
• Maintain calendars for executives.
• Assist in the production of church-related documents and assemble them as needed.
• Assist in the coordination of church-wide meetings, workshops, conferences, and events.
• Cultivate a spiritually healthy environment within the office. Qualifications, Skills, and Gifts
• Possess an authentic and growing relationship with Christ.
• Minimum of 2 years of clerical experience.
• Associate's Degree or higher preferred.
• Educational and professional background with emphasis on office management, Microsoft products (Word, Excel, Publisher), and basic graphic design using software like Canva.
• Must be pleasant, tactful, and capable of honoring confidential communications.
• Must be able to build teams and work collaboratively with others.
• Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner, and maintain confidentiality at all times.
• Must possess good communication skills both orally and in writing.
• Must have the ability to prioritize, and effectively manage details, projects, and timelines.
• Must have a good awareness of office equipment, methods, and or procedures and a willingness to further their training as they implement best practices.
• Must have a high commitment to personal growth and development both spiritually and educationally.

Job Types:

Full-time, Part-time Pay:

$20.00 - $24.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Education:

Associate (Preferred)