Office Manager

Office Manager at Mack & Associates, Ltd. Office Manager at Mack & Associates, Ltd. in Rolling Meadows, Illinois Posted in 1 day ago.

Type:

full-time

Job Description:

A successful real estate brokerage team is seeking a polished Office Manager to drive operational efficiency and support its growing team. The Office Manager plays a key role within the organization, overseeing daily office operations, providing support to brokers and leadership, keeping workflows organized, and maintaining a high level of client service. This position requires strong organizational abilities, operational insight, attention to detail, and familiarity with the luxury real estate environment. The role offers a salary range of $70,000 to $100,000. Responsibilities of the

Office Manager:

Oversee the day-to-day operations of a high-performing residential real estate office. Maintain organization and efficiency across transactions, listings, and internal workflows. Provide administrative and operational support to brokers and internal teams as needed. Assist with onboarding new agents and provide ongoing administrative support to staff. Coordinate with vendors and external partners to support marketing efforts and client services. Ensure all materials, documentation, and systems remain accurate, organized, and compliant. Support basic bookkeeping, payroll coordination, and office-related financial tracking. Manage office supplies, vendor relationships, and overall office functionality. Assist leadership with process improvements and general office initiatives. Qualifications of the

Office Manager:

3-5+ years of experience in office management, operations, or administrative support, preferably within real estate. Strong organizational and multitasking abilities in a fast-paced environment. Familiarity with CRM tools, MLS systems, or similar platforms preferred. Understanding of real estate office operations and transaction processes is a plus. Basic financial knowledge, including invoicing, expense tracking, or payroll coordination. Excellent written and verbal communication skills with a professional, client-facing demeanor. Detail-oriented with a proactive, problem-solving mindset. Ability to work collaboratively while taking ownership of office operations. P-12