Office Manager

Office Manager Lexington, KY Job Details Full-time 3 days ago Qualifications Technology purchasing Employee onboarding Sourcing Maintaining an organized workspace Operations management Supplier management Facilities management Executive administrative support Equipment troubleshooting Research Mid-level Receiving shipments Vendor relationship management Stocking Productivity software Office management Phone call management Clean workspace maintenance Employee engagement Onboarding process management Associate's degree Communication skills Technical Proficiency Time management Kitchen organization Full Job Description Welcome to Dean Builds, your trusted partner in commercial and industrial construction. We specialize in Construction Management, General Contracting, and Design-Build services. With our extensive experience, we have built strong relationships with locally and nationally recognized customers. We are currently looking to add team members who are driven, passionate, and committed to excellence.

Position Description:

The Office Manager plays a key role in supporting company leadership and ensuring smooth day-to-day operations within the office. This position combines administrative support, facilities coordination, and basic IT/equipment procurement responsibilities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, construction-focused environment.

Key Responsibilities:

Provide administrative support to executives, project managers, and human resources, including preparing reports, formatting documents, developing presentations, and composing professional correspondence. Assist with obtaining and renewing state and local licenses required for operations; track expiration dates and provide leadership with information on continuing education requirements. Partner with accounting to secure and maintain local business licenses and occupational tax registrations. Oversee daily office operations for Lexington and Louisville offices, including managing incoming calls, routing inquiries, and maintaining a professional front-office presence. Coordinate with building management and vendors (cleaning, landscaping, HVAC, maintenance) to ensure proper facility upkeep, including minor office repairs and service requests. Maintain vendor contact lists, obtain quotes, and prepare comparison summaries for review. Coordinate copier maintenance, assist with troubleshooting, and keep directories up to date. Coordinate with IT providers to support new hire onboarding, including ordering and setting up hardware, software, and system access. Manage IT equipment and licenses for new and existing employees, and set up office access such as alarm codes and key fobs. Support company events and employee engagement activities, including holiday parties, appreciation events, and strategic meetings. Research vendors and obtain quotes for promotional items and company materials. Develop and maintain internal tracking tools and support SOP management. Facilitate execution of AIA documents. Handle mail, deliveries, and shipping logistics. Ensure the office environment is clean, organized, and fully stocked, including maintaining kitchen and breakroom areas. Perform other duties as assigned.

Required Skills & Qualifications:

Associates Degree (preferred) Strong organizational and time management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills with a high level of professionalism and discretion. Proficiency in Microsoft Office Suite and ability to learn new systems quickly; strong attention to detail. Ability to work independently while collaborating across teams, with a proactive, solution-oriented approach.

Physical Requirements:

Employees must be able to function well with regard to the following: Occasionally lifting up to 50 lbs., routinely lifting 20 lbs. Climbing, balancing, stooping, kneeling, crouching, crawling, bending, twisting, pushing, pulling, seeing and reading and reaching to perform everyday job tasks.

Note:

Job descriptions may change from time to time due to specific work requirements. The Company does not provide immigration or work visa sponsorship.