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Receptionist / Office Manager
Job
Louisiana Industries for the Disabled
Baton Rouge, LA (In Person)
$35,360 Salary, Full-Time
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Job Description
Position Summary The Receptionist/Office Manager serves as the first point of contact for the organization while providing administrative, operational, and organizational support to ensure the smooth day-to-day functioning of the office. This position supports executive staff, manages office operations, assists with human resources functions, and helps maintain a professional, welcoming, and organized environment. Essential Duties and Responsibilities Front Office & Administrative Support Answer and direct incoming phone calls in a professional and courteous manner. Greet visitors, clients, and guests and maintain a welcoming office environment. Provide general administrative support to executive staff. Maintain organized filing systems, both electronic and paper files. Assist with scheduling and general office coordination. Human Resources & Recruitment Coordinate and manage new employee onboarding processes. Manage job postings on employment platforms and organizational channels. Schedule and coordinate candidate interviews. Attend job fairs and assist with recruitment efforts. Support employee appreciation and recognition programs. Communications & Marketing Create monthly organizational newsletter. Maintain and update organizational social media accounts. Update website content as needed to ensure current and accurate information. Office Operations & Facility Management Manage office and janitorial supply inventory and place orders as needed. Organize and maintain the supply room. Ensure lobby, kitchen, and bathrooms remain clean, organized, and presentable. Schedule building maintenance and coordinate repairs with vendors and service providers. Manage fleet maintenance schedules, including service and upkeep of company vehicles. Transportation & Errands Run office-related errands, including employee transportation and supply pickups/deliveries using a company van as needed. Qualifications High school diploma required; associate degree or relevant experience preferred. . Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office, email, social media platforms, and basic website management. Ability to work independently and prioritize multiple tasks. Valid driver's license with an acceptable driving record required. Ability to maintain confidentiality and professionalism. Preferred Skills Experience with employee onboarding and recruitment processes. Familiarity with newsletter platforms and social media content management. Strong customer service and interpersonal skills. Ability to anticipate office needs and problem-solve proactively. Physical Requirements Ability to lift and carry office supplies as needed. Ability to drive a company vehicle for errands and transportation needs. Ability to move throughout office spaces and maintain office organization. Reports To Executive Director /