Office Manager

We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently.

Responsibilities:

• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.
• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.
• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.
• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.
• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.
• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.
• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.
• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.
• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations.