TREASURER'S OFFICE MANAGER
Town of Arlington
- 3.1 Arlington, MA Job Details $59,947
- $80,754 a year 19 hours ago Qualifications Computer operation Microsoft Excel Microsoft Outlook Writing skills Purchase order management Accurate transaction records management Administrative experience Financial records management Financial record maintenance Microsoft Teams Managing projects Adobe Acrobat File organization Full Job Description
OFFICE MANAGER
TREASURER'S OFFICE Salary Range:
$59,947- $78,402 Range increases to $61,745
- $80,754 on July 1, 2026 35 Hours per Week Definition Skilled administrative, financial, project management and customer service work supporting the operations and activities of the Treasurer/Tax Collector's office; all other related work, as required. Supervision Works under the general direction of the Treasurer
- Collector and the Deputy Treasurer
- Collector, in accordance with established methods and procedures; issues requiring clarification are referred to the supervisor.
Performs a variety of responsible duties which require considerable attention to detail, accuracy and the exercise of judgment in carrying out operations. Independently determines, schedules, and completes assigned tasks. Reviews, comprehends, and coordinates execution of retention schedule for all work product in Treasurer/Collector's Office. Work Environment Performs work in typical office conditions; the volume of work is subject to cyclic fluctuations. The employee operates standard office equipment and postage/mail equipment. The employee has ongoing contact with other town departments, outside vendors and the public, in person, by telephone, e-mail, or in writing. The employee has access to personnel files, bid documents, and personal information about taxpayers. Organizes and move storage boxes, based on retention schedule, in the basement of Town Hall in dusty and typical basement conditions. Errors could result in delay or loss of service or monetary loss. Essential Duties and Responsibilities The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Provides regular customer service assistance on the phone and support at the counter regarding online or in-person payments, including balances, how to pay bills online, payment history including how bills were paid, by whom, past interest and what interest will be if the bill remains unpaid for Real Estate, Personal Property, Water, and Excise. Anwers general questions about change of address impacts. Represents the Treasurer/Collector's Office at various organizational meetings such as Munis Administration meetings. Maintains department filing system; handles confidential matters for the Town Treasurer, including the coordination and scheduling of appointments. Keeps weekly work schedule and attendance records, employment and leave records, and other pertinent information; enters accrual information directly into the MUNIS payroll system. Prepares a variety of written materials, including correspondence, narrative and statistical reports, legal documents forms, notices, etc. Reconciles monthly expenditure and encumbrance data for treasury, parking, banking services and postal budgets to the town's general ledger. Maintains files pertaining to the receipt and payment of departmental bills; prepares the bills payable schedule; ensures that all bills are paid in a timely fashion; prepares the department payroll. Processes accounts payable and reconciles accounts with Munis. Coordinates and assists other departments regarding purchase orders, billing and payments. Works with Purchasing to set up new vendors in the system including coordinating to acquire W9 from vendors. Works with Comptroller regarding Treasurer, Parking, Postage, and Scholarship accounts. Orders and maintains departmental office supplies; responsible for the organization of the supply room and maintaining appropriate inventories. Process and overlook the USPS, Pitney Bowes payments and balances for the Town Hall. Serves as back up mail person including picking up Town Hall mail at the U.S. Post Office on Court Street, sorting it by Department, and distributing it. Maintains Treasurer's Asset Essentials issues and follows up with Facilities Department for departmental needs including rodent removal, furniture removal, weather-related damage, etc. to departments Responsible for the scholarship program; Manages Dollars for Scholars program. Administers all aspects of the application process; Serves as the first point of contact for scholarship applicants, recipients, families, donors, Dollars for Scholars staff, and Dollars for Scholars Committee members. Enters all information into a database system; scores certain categories; maintains confidentiality; produces various reports and works with the scholarship committee to determine winners; designs brochures for annual scholarship ceremony; prepares bills payable schedules for scholarship winners; sends various letters to scholarship applicants and schools; maintains complete files. Provides financial reporting information to Dollars for Scholars annually. Responsible for receiving Dollars for Scholars donations and preparing it for payment entry into Munis. Assists Assistant Collectors and Cashier with assignments. Performs similar or related work as directed, required, or as situation dictates. Recommended Minimum Qualifications Education and Experience Associate's Degree in accounting or business advanced training in business or accounting; two years of administrative and office experience; or an equivalent combination of education and experience. Knowledge, Ability and Skill Thorough knowledge of office practices and procedures. Knowledge of bookkeeping and payroll processes. Knowledge of billing, payments, and purchase orders. Skilled or experienced in managing projects, or programs that require to complete independently tasks Ability to update and navigate web pages. Ability to organize time and accomplish tasks with accuracy and attention to detail. Ability to work effectively under time constraints to meet deadlines. Ability to organize and maintain financial and administrative records. Ability to communicate effectively verbally and in writing. Excellent computer skills. Strong organizational and analytical skills. Knowledge of Microsoft Office Suite including Word, Excel, Outlook, Teams, Adobe Acrobat and other computer programs. Physical Requirements Minimal physical effort is required to perform duties under typical office conditions. Moderate physical effort is required for mail duties. The employee is frequently required to sit, speak, hear, and use hands to operate equipment. Vision requirements include the ability to read routine and complex documents and use a computer. Lifting and moving of boxes/bags up to 30 pounds. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Code :
1291-1
Location :
TREASURER
Grade :
ATP 4•
M Group :
680
UNION Job Class :
TREASURER'S OFFICE MANAGER
Posting Start :
05/20/2026
Posting End :
06/05/2026
Details :
Applicant Tracking
