Bookkeeper / Office Manager

Bookkeeper / Office Manager AlphaHire - 5.0 Boston, MA Job Details 16 hours ago Qualifications Communication with suppliers Office activity coordination Accounts receivable management Operations coordination Construction payment processing Filing Purchase order management Accurate transaction records management Invoice payment processing Vendor compliance management Financial records management Calendar management Financial record maintenance Compliance documentation Construction document control Vendor communication Personnel administration Construction stakeholder communication Office management Expenditure monitoring Employee record maintenance Payroll record maintenance Full Job Description We're hiring a Bookkeeper / Office Manager to support a growing residential construction company in the Boston area. This is a hands-on role for someone who is organized, detail-oriented, reliable, and comfortable managing both bookkeeping and day-to-day office operations. We're looking for someone who can keep the office running smoothly while also maintaining accurate financial records, vendor documentation, invoices, and project-related paperwork. The right candidate will be comfortable working closely with ownership, project managers, subcontractors, vendors, and clients in a fast-paced construction environment. Requirements Manage day-to-day bookkeeping and office administration Handle accounts payable, accounts receivable, invoices, and vendor payments Track expenses, job costs, purchase orders, and project-related financial records Reconcile bank accounts, credit cards, and project expenses Maintain vendor records, insurance certificates, W-9s, lien waivers, contracts, and compliance documents Support ownership and project managers with scheduling, documentation, and communication Keep project files, office records, and accounting systems accurate and up to date Assist with payroll coordination, employee documents, and basic HR/admin support as needed Communicate with subcontractors, vendors, clients, and internal team members Help keep the office organized, responsive, and running efficiently

Ideal Background:

3+ years of bookkeeping, office management, administrative, or accounting support experience Construction industry experience strongly preferred Experience with AP/AR, invoices, vendor payments, job costing, and project documentation Strong QuickBooks and Excel experience preferred Experience with Procore, Buildertrend, or similar construction systems is a plus Strong organization, communication, follow-up, and attention to detail Comfortable working in a small-business environment and taking ownership without constant direction Benefits Competitive base salary + benefits We're looking for someone who can bring structure, accuracy, and professionalism to the office while supporting the financial and administrative needs of a busy construction team.