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Office Manager
Job
Robert Half
Boston, MA (In Person)
Full-Time
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Job Description
Jobs › Dorchester, MA › Office Manager Robert Half Office Manager Dorchester, MA Apply Description We are looking for an organized Office Manager to support daily administrative operations for a healthcare-focused workplace. This long-term contract position is ideal for someone who can keep office processes running smoothly, coordinate purchasing activities, and maintain strong relationships with vendors and internal stakeholders. The role requires an organized individual who is comfortable handling accounts payable tasks, tracking supplies, and using tools such as Sage Intacct and Microsoft Excel.
Responsibilities:
- Oversee day-to-day office administration to ensure an efficient and well-organized work environment.
- Coordinate the purchasing of office materials and monitor inventory levels to prevent supply shortages.
- Maintain accurate records for office purchases, invoices, and related documentation.
- Support accounts payable activities by reviewing bills, preparing payment information, and assisting with invoice processing.
- Build and manage productive relationships with vendors to ensure timely delivery and reliable service.
- Create and track purchase orders while confirming that requests align with operational needs and budgets.
- Use Sage Intacct and Microsoft Excel to maintain financial and administrative data accurately.
- Identify opportunities to improve office support processes and help implement practical administrative solutions. Requirements
- Experience managing administrative office operations in a business or healthcare setting with strong attention to detail.
- Working knowledge of accounts payable processes, invoice handling, and purchase order management.
- Ability to coordinate procurement activities and maintain appropriate office supply levels.
- Experience working with vendors and resolving routine service or order-related issues.
- Proficiency with Sage Intacct and Microsoft Excel for tracking, reporting, and recordkeeping.
- Strong organizational skills with close attention to detail and follow-through.
- Ability to manage multiple priorities effectively in a fast-paced office environment.