Office Administrator

MOLARI Employment & Healthcare Services Office Administrator Pittsfield, MA Apply Office Administrator Direct Hire or Temp-to-Hire Opportunity Anticipated Salary:

\$60,000

• $75,000 annually (or \$30
• $40/hour, depending on experience) Our client is seeking an experienced Office Administrator to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly. Key Responsibilities
• Answer office phones, return missed calls, and manage general office communications
• Enter and track customer leads for estimators
• Handle general billing for all company services
• Maintain organized records of estimates, invoices, bids, and contracts
• Process accounts receivable, including deposits and invoice payments
• Process accounts payable and ensure bills are paid accurately and on time
• Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable)
• Provide onboarding information for new hires
• Coordinate with insurance agents and carriers; supply documentation and support insurance audits
• Submit bids, invoices, and documentation for general contractors and large clients
• Maintain organized filing systems for:
• Fleet vehicles
• Bids and quotes
• Invoices and insurance policies
• Employee records
• Loans and financial documents
• Submit financial information to CPAs and lenders as requested
• Make federal and state tax payments
• Stay current with IFTA and HUT requirements for commercial fleet vehicles
• Assist with paperwork related to purchasing or selling vehicles, equipment, or property
• Check and distribute mail daily
• Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials Qualifications
• Minimum 5 years of experience in office administration or a similar role
• References required for each place of employment
• Proficiency (or ability to become proficient) in:
• Microsoft Excel and Word
• Email communication
• QuickBooks
• General computer systems
• Strong organizational skills with the ability to manage multiple daily tasks efficiently
• Professional written and verbal communication skills
• High attention to detail and confidentiality Compensation & Benefits

• Pay:

  \$30
• $40/hour, depending on experience
• Annual equivalent: Approximately \$60,000
• $75,000

• Paid Time Off:

• 2 weeks paid vacation (increases by 1 additional week every 5 years)
• 11 paid holidays
• 3 personal days
• Health insurance offered after 6 months of employment
• Company-provided shirts and sweatshirts
• Company-paid licenses, certifications, and continuing education
• Overtime opportunities available This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.

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