Job Description
Pamela Sandler Architect, LLC is a small, design-focused architecture firm based in Stockbridge, MA. We are seeking a highly organized, proactive, and detail-oriented part-time Office Administrator to support daily office operations, project administration, scheduling, documentation, and communication. This is a great fit for someone who enjoys keeping people, projects, and information organized in a small creative office.
Responsibilities:
Answer phones, manage general office communication, and help ensure timely follow-up. Support scheduling, meeting coordination, calendars, mail, supplies, shipping, and general office organization. Maintain project files, office records, contracts, certificates, and administrative documents. Help track project information, open items, deadlines, meeting notes, and follow-ups. Coordinate with clients, consultants, contractors, vendors, IT support, and the outside bookkeeping team as needed. Manage billing, receipts, invoices, and records to hand off to bookkeeping. Support onboarding, employee paperwork, schedules, office events, and internal coordination. Help the office adopt clearer systems, digital files, password/access practices, and project tracking workflows. Qualifications 5+ years of administrative, office coordination, executive assistant, project coordination, or similar experience. Highly organized with strong attention to detail. Excellent written and verbal communication skills. Comfortable with Microsoft Office, email, calendars, PDFs, and general office technology. Able to manage multiple priorities and follow through reliably. Professional, discreet, collaborative, and comfortable handling confidential information. Experience in architecture, interior design, construction, real estate, engineering, legal, accounting, or professional services is helpful but not required. This is an in-person role in our Stockbridge office. The expected schedule is approximately 20-25 hours per week, ideally spread across 3-4 weekdays. To apply, please send a resume and brief note of interest to contact@sandleraia.com. Pay:
$25.00 - $35.00 per hour Benefits:
Flexible schedule Work Location:
In person
