Business Office Manager

Business Office Manager Watertown Public Schools Watertown Public Schools - Watertown, Massachusetts This job is also posted in Watertown Public Schools (MA) Job Details

Job ID:

5726873

Application Deadline:

Jun 30, 2026 11:59 PM (Eastern Standard Time)

Posted:

May 19, 2026 4:00 AM (UTC)

Starting Date:

Immediately Job Description

Position:

Business Office Manager

Position Type:

Full-Time Department:

Business Office

Location:

Central Office Reports to: Director of Finance and Operations

Affiliation:

Non-Aligned Salary range: $80,000-$85,000

General Description:

The Business Office Manager oversees key administrative and financial support functions of the business office, including revenue collection, deposits, and data entry, ensuring accuracy and compliance with audit and municipal requirements. The role coordinates facilities rentals, supports transportation operations through vendor and billing coordination, and manages the inventory and distribution of district communication equipment. Serving as the central point of contact for the office, the Business Office Manager oversees records management, handles inquiries and incoming communications, facilitates visitor access, and supports financial reporting and continuous process improvement to ensure efficient and effective office operations.

Responsibilities:

Oversee revenue collection processes, including tracking, recording, deposits, and data entry, ensuring accuracy and audit compliance Coordinate facilities rentals, including scheduling, approvals, billing, and compliance with district policies Provide administrative support for transportation, including vendor coordination, invoice tracking, and communication with schools Manage inventory and distribution of district communication equipment (e.g., walkie-talkies), including tracking and maintenance Serve as the central coordinator for business office operations, including oversight of records management, coordination of inquiries, management of incoming calls, and facilitation of visitor access to the office, while supporting financial reporting and process improvement initiatives

Qualifications Required:

Associate's degree in business administration, accounting, or related field, or equivalent experience Valid driver's license and reliable personal vehicle required, with the ability to travel to and from City Hall offices approximately 2 - 3 times per week to complete revenue deposits and related business office functions. Minimum of 3-5 years of administrative or office management experience, preferably in a school or municipal setting Experience handling financial processes such as revenue tracking, deposits, or data entry Strong organizational skills with the ability to manage multiple priorities High level of accuracy and attention to detail Proficiency in Microsoft Office (Excel, Word) and general office systems Strong communication and customer service skills

Preferred:

Bachelor's degree in business administration, accounting, or related field Experience in a public school district or municipal finance office Familiarity with financial systems (e.g., Munis, Infinite Visions, or similar) Knowledge of Massachusetts school finance practices and procedures Experience coordinating facilities rentals, transportation, or similar operational functions Experience supporting audits or maintaining financial records for compliance

Physical Demands:

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.

Position Type:

Full-Time

Salary:

$80,000 to $85,000 Per Year Job Requirements At least 2 year(s) of relevant experience preferred. Citizenship, residency or work visa required