Office Manager

Responsibilities include but are not limited to the following: Monitor and approve staff timesheets when necessary Price out and order office supplies, equipment and furniture; maintain break room supplies Organize all in-house luncheon meetings Make arrangements for coverage in the absence of administrative support staff; personally assist if needed Oversee distribution of outside mail and inter-office mail Create and/or maintain filing systems Type office memos, letters, contracts, meeting minutes, change orders, signed addendums, etc. Complete work orders for new projects Distribute employee paychecks bi-weekly Maintain office checkbook to include tracking check writing and disbursement of petty cash Maintain and update General Manager s calendar in Outlook Schedule meetings for the Lanham staff, as needed Support marketing efforts related to the Lanham office Track receivables and assist accounting with outstanding client invoices by calling clients and updating AR notes in Deltek Assist accounts payable with the distribution of invoices Collect pre-bills from Project Managers Perform special assignments and/or other tasks assigned by General Manager May assist Human Resources Director in scheduling candidate interviews for the Lanham office Qualifications Minimum of 5 years administrative support experience in a professional office environment required High School Diploma or equivalent required; Associates Degree preferred Solid Microsoft Office skills required Excellent written and oral communication skills