Office Manager

Office Manager Monday-Friday 8:30am-4:30pm

Job Summary:

The Office Manager is primarily responsible for overseeing the daily administrative operations of the office to ensure efficiency, organization, and a positive work environment. This role coordinates resources, supports leadership, and serves as the primary point of contact for administrative, facilities, and operational needs.

Qualifications:

Will be 18 years of age or older, have a clear background check and a good driving record Extremely organized and able to prioritize duties Proficient in computers: Outlook, Word, Excel, and PowerPoint Experience using technology including: telephones, scanners, printers, and computers Experience using social media platforms for recruitment purposes Possesses a positive, energetic, social personality Requires excellent interpersonal skills including the ability to communicate clearly and professionally, both verbally and in writing The ability to be highly flexible in varying situations The ability to work independently and willingness to be proactive at developing skills, abilities, and duties Excellent at relationship building and networking

Chain of Command:

The Office Manager reports directly to the

Human Resource Director Job Responsibilities:

Advertise Artesian Homes' open positions through a variety of recruitment platforms Actively recruit candidates using social media, job fairs, referral programs, networking, etc. Take ownership of candidate experience by designing and managing it Perform reference checks as needed Manage onboarding and new hire processes Organize, facilitate, and run orientation sessions for new hires Stay abreast of recruiting trends and best practices Conduct interviews of qualified candidates Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations Assist with exit interviews Leader in HRIS recruitment/onboarding software including applicant tracking Manages background check process Works cooperatively with the Human Resource department team Manages all employee personnel files Administration duties including answering phones, ensuring the office is clean and tidy, ordering office supplies, etc. Grocery shopping for the office Supports training events Abide by all Artesian Homes policies and procedures Represent Artesian Homes, both within and outside the organization, in a manner that promotes the Mission, Vision, Values and Goals Undertake any additional tasks and initiatives as assigned by the Human Resource Director.

Generalized skills:

Ability to work independently and with peers in a team situation. Maintain positive rapport with applicants and staff. Computer skills required. Demonstrates a learning attitude toward solving problems. Demonstrates ability to take direction. Ability to follow a timeline and meet strict deadlines. Strong attention to detail. Demonstrates time management skills. Takes initiative to help others. Demonstrates accountability for own actions. Demonstrates openness to change and new learning.