Office Administrator

Office Administrator - Job Description North Central Emergency Vehicles is seeking an organized Office Administrator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and efficient scheduling. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and keep our office running seamlessly. This position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing outstanding administrative support. Duties

• Manage multi-line phone systems, answer inquiries with professionalism and courtesy, and direct calls appropriately.
• Maintain an organized front desk area, greet visitors warmly, and handle all customer support interactions with a positive attitude.
• Schedule appointments, meetings, and events using calendar management tools; coordinate with leadership to optimize daily workflows.
• Perform data entry and maintain accurate records using, RO writer, Microsoft Office, and Google Workspace for administrative tasks.
• Handle filing systems—both physical and digital—ensuring documents are properly stored, updated, and easily accessible.
• Assist with office management duties such as supply inventory, mail distribution, and general clerical support.
• Proofread correspondence and documents to ensure clarity, accuracy, and professionalism before distribution.
• Assisting with month end, warranty work order submittal, occasionally scheduling workflow.
• Occasional errands.
• Set up conferences, hotels and any other travel needs.
• Assist with parts ordering.
• Manage the EBAY store.
• Assist with shipping and receiving.
• Work in tandem with the Parts, Operations, and Business Development Managers. Skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent phone etiquette with experience managing multi-line phone systems.
• Demonstrated office management experience combined with clerical and administrative expertise.
• Exceptional data entry skills with high accuracy; proficiency in typing at an efficient speed.
• Strong computer literacy combined with excellent time management skills to meet deadlines consistently.
• Experience with RO writer is preferred but not required.
• Ability to sit and stand for long periods of time, occasionally lifting heavy items.
• Bilingual abilities are a plus to serve diverse client needs effectively.

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location:

In person

Hourly Pay:

$20-$24 based on experience

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Employee discount Health insurance Life insurance Paid time off

Work Location:

In person