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Office Manager
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Robert Half
Minneapolis, MN (In Person)
Full-Time
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Job Description
Description We are looking for an organized Office Manager to oversee day-to-day administrative operations in Minneapolis, Minnesota while serving as a key resource for payroll, financial coordination, and employee support. This Long-term Contract position will work closely with a team of approximately 25-26 employees and play an important role in maintaining accurate records, supporting HR-related activities, and keeping office functions running smoothly. The ideal candidate brings strong attention to detail, sound judgment with confidential information, and a hands-on approach to office administration.
Responsibilities:
- Administer payroll for a staff of about 25-26 employees, ensuring timely and accurate processing each pay cycle.
- Manage payroll-related adjustments such as bonus payments, retirement deductions, and employer contribution items.
- Monitor employee leave activity and assist with coordinating absences through the appropriate insurance provider.
- Track quarterly premium obligations and help ensure required payments are submitted on schedule.
- Reconcile bank accounts each month to maintain accurate financial records and identify discrepancies promptly.
- Support core HR administration by assisting with employee hiring steps, onboarding activities, and separation documentation.
- Oversee general office operations, including arranging food orders and maintaining necessary workplace supplies.
- Provide administrative support for internal meetings, firm events, and scheduling needs as business demands arise. Requirements
- Previous experience in an office management role is required.
- Demonstrated strength in payroll administration is essential, with the ability to manage payroll as a primary responsibility.
- Experience using ADP for payroll processing is preferred.
- Working knowledge of monthly bank reconciliations and basic accounting support is required.
- Familiarity with HR administrative processes, including onboarding, offboarding, and leave coordination.
- Proficiency with Microsoft Excel and general office administrative tools.
- Strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.