Office Operations Supervisor

Office Operations Supervisor Cooper Machinery Services

LLC - 2.5

Blue Springs, MO Job Details Full-time 1 day ago Qualifications Microsoft Excel Microsoft Outlook Decision making

Delegation Full Job Description Job Title:

Office Operations Supervisor FLSA Status:

Exempt Group:

Regular-Full Time Department:

Operational Support Location:

Blue Springs, Missouri About Cooper Machinery Services:

Cooper Machinery Services provides natural gas compression equipment and services to customers globally in the Oil & Gas, Power, Transportation, and Marine sectors. With a proud heritage dating back to 1833, Cooper Machinery Services is the OEM for legendary product lines including Cooper-Bessemer™, Ajax™, Superior™, Gemini, TSI, CSI, Enterprise, and Joy. Headquartered in Houston, TX but with commercial and services hubs around the world, Cooper Machinery Services provides world class services for the 22,000 units in its installed base. Our strength is our people. Each employee plays an integral role in our success and growth. With a commitment to our vision that strong relationships drive strong results and better business, our people make Cooper Machinery Services legendary.

Job Overview:

The Operations Office Supervisor plays a central role in the efficiency and continuity of the Blue Springs facility. This position is responsible for overseeing office administration, providing direct support to operations leadership, and owning the procurement function for the facility — including vendor relationships and the sourcing of parts, materials, and general supplies. The ideal candidate is organized, self-directed, and comfortable operating at the intersection of office management and industrial operations, with the ability to manage vendor relationships and purchasing activity while keeping day-to-day facility functions running smoothly.

Essential Duties and Responsibilities:

Own the procurement process for the Blue Springs facility, including sourcing parts, materials, and general supplies needed for production and facility operations. Develop and maintain relationships with approved vendors, negotiating pricing and terms to support cost and quality objectives. Evaluate vendor performance and escalate issues related to delivery, quality, or pricing as appropriate. Identify and qualify new vendors when existing sources are insufficient or alternatives are needed. Process and track purchase orders from initiation through delivery and receipt confirmation. Reconcile invoices against purchase orders and coordinate with accounting on approvals and discrepancies. Maintain accurate procurement records including vendor contacts, pricing histories, and order documentation. Monitor inventory levels for commonly used parts and supplies, initiating replenishment orders proactively. Manage day-to-day office operations including correspondence, filing, records management, and supply inventory. Provide direct administrative support to the Operations Manager and team. Coordinate scheduling, meeting logistics, and follow-up on open action items. Serve as a communication bridge between the office and shop floor teams to ensure timely information flow. Support coordination of customer visits, vendor appointments, and facility tours. Help organize and maintain common areas, conference rooms, and shared office spaces.

Required Qualifications:

3+ years of experience in office management, operations coordination, or procurement — or a combination of these. Demonstrated experience managing purchasing, vendor relationships, or supply chain coordination. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Comfortable working in or around an industrial or manufacturing environment. Professional, dependable, and able to exercise sound judgment and discretion. Preferred Experience procuring parts or materials in a machining, manufacturing, or field service environment. Familiarity with ERP systems, purchasing platforms, or inventory management tools. Understanding of basic supply chain concepts including lead times, vendor qualification, and cost management. Associate's or Bachelor's degree in Business Administration, Supply Chain, Operations Management, or a related field.

Competencies:

Strong leadership and communication skills. Proficiency in problem-solving and decision-making. Excellent organizational and time management abilities. Effective team management and delegation skills. Customer-centric approach with a focus on meeting or exceeding expectations. Ability to collaborate cross-functionally and drive results. Capable of identifying individual strengths to maximize team performance Ability to take initiative to seek and act upon opportunities for positive change Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.