Office Manager

Office Manager at Montana Free Press Office Manager at Montana Free Press in Helena, Montana Posted in 6 days ago.

Type:

full-time

Job Description:

Montana Free Press (MTFP), Montana's leading nonprofit, digital-first newsroom, is seeking a part-time Office Manager to support the day-to-day administrative and operational functions of our Helena-based team. This role is essential to keeping our small, collaborative newsroom running smoothly and efficiently.

The position will manage a range of responsibilities across general administration, light bookkeeping, office operations, and internal coordination. Working closely with the COO and staff across the organization, the Office Manager will help ensure strong internal systems, timely financial processing and a well-functioning office environment.

Principal Duties and Responsibilities:

Manage core administrative functions, including shared inboxes, internal communications and staff supportProcess invoices, expense reports, payroll and assist with basic bookkeeping and reconciliationSupport HR-related tasks including onboarding, offboarding and benefits coordinationMaintain office operations, including supplies, vendor coordination and facilities managementServe as a point of contact for landlord, IT support and service providersTrack contracts, subscriptions, and compliance-related documentation (W-9s, 1099s, insurance, etc.)Coordinate internal meetings and logistics, including scheduling, materials and event supportMaintain organized records, including board materials and administrative documentation

Minimum Desired Qualifications, Skills, and Experience:

Strong organizational skills and attention to detailClear and professional written and verbal communicationAbility to manage multiple priorities and follow through on tasks independentlyComfort working with spreadsheets, administrative systems, and digital toolsExperience with Google Workspace required; familiarity with accounting or HR tools (QuickBooks, Bill.com, Ramp, Gusto, Airtable) is a plusDependable, self-motivated, and comfortable working in a small team environment

Compensation:

$25/hourFinal offer amounts will carefully consider multiple factors, including prior experience, expertise and location, and may vary from the amount above. This is a part-time position expected to average approximately 20 hours per week, with flexibility to increase up to 30 hours per week based on organizational needs. This position is not eligible for benefits.

How to

Apply:

Please submit a resume and cover letter detailing your interest and qualifications for this role. Applications will be accepted through April 26, 2026.MTFP values a strong, dynamic newsroom and is committed to offering competitive salaries and benefits. We welcome talented individuals from all backgrounds who bring curiosity, dedication, and a drive to succeed. If youre interested in this role but dont meet every listed qualification, we encourage you to apply anyway. Were looking for people who are eager to grow, contribute, and make an impacttheres no such thing as a perfect candidate. If this opportunity excites you and aligns with your skills and ambitions, wed love to hear from you.

Statement of Ethics:

For more information about Montana Free Press and our mission, visit our website at montanafreepress.org. To read our ethics policy, visit: https://montanafreepress.org/best-practices/#code-of-ethics recblid qmygkog0130ndnbrb6u8hewtvd9z6w