Office Manager

Office Hours/Work Arrangements:

The job requires that the Office Manager maintain regular office hours each week to meet the needs of the church. Any changes to the office time should be approved by the Pastor. The Office Manager will maintain a weekly record of hours worked and report to the Pastor. Schedule changes, vacation and time off should be approved by the Pastor.

Requirements:

education, work experience, certifications, etc. Most importantly, this position requires the employee be called by God to support the ministries of the church Clear, concise written and verbal communication skills Ability to learn and/or use software applications currently used by the church. Experience in general secretarial duties Interpersonal skills to interact with visitors, members of the congregation church staff and people or agencies outside Garner UMC Skills in supervising reception volunteers

Summary of Job Function:

The Office Manager is a service-oriented position. It requires constant interaction with members of the church and the public. The Office Manger should conduct him/herself in a manner consistent with the beliefs and disciplines of Ganer UMC. The office Manager manages general office work and is often the person who greets and assists visitors to the church when the office is open.

Principal Responsibilities:

Prepare Sunday bulletin, inserts, and other documents as needed. Email worship bulletins to worship leaders prior to Sunday. Conduct correspondence by mail or email, including congregational mailings, weekly church updates, etc. Maintain committee mailings and group lists via a database management software system. Distribute all incoming mail including mail for Preschool, Scouts, and Resources for Seniors. Prepare denominational documentation reports. Ensure accuracy of weekly contribution receipts in consultation with the Financial Secretary, then post and transfer those records. Maintain records of memorial and honorary contributions with notices to the family and acknowledgement to the giver Attend staff meetings as needed. Maintain church calendar. Coordinate administrative volunteers. They answer phones and serve as a point of first reception for visitors. Volunteers assist with the weekly completion of worship materials when available.

Membership management duties which include:

a) Manage all member transfers both in and out with letter of transfer or request letters of transfer. b) Prepare membership, confirmation, and baptism certificates when requested. c) Prepare and maintain records of membership and attendance.

Office Manager Responsibilities which include:

a) Maintain employee files and records. b) Track and maintain office supplies, stationery, etc. c) Maintain Postal Meter d) Negotiate contracts for office equipment and submit for review and approval. e) Submit weekly timesheets to the Financial Clerk f) Request security background checks on volunteers and staff as requested.

Financial Responsibilities:

a) Process and mail checks b) Process expenditures on VISA bill and pay the bill. c) Assist congregants with expenditure request, if needed d) Process contributions made by mail. e) Sign receipts for donated goods and services f) Prepare check request for payment of invoices. g) Prepare and mail letters to coincide with stewardship campaign. Perform any additional duties as assigned to him/ her by the pastor. Act as point person for insurance documents, forms, etc. Make bank deposits for the church. Enter deposits, contributions, and other financial transactions in Church Windows Manage Planning Center payments. Act as initial community contact handling visitors, vendors, and deliveries during church office