Office Manager / Administrator

Job Summary We are seeking a dynamic and highly organized Office Manager / Administrator to lead the daily operations of our office environment. This pivotal role involves overseeing administrative functions, managing schedules, coordinating client/vendor relationships, and ensuring smooth office workflows. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for creating an efficient and welcoming workplace. Duties Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy. Handle bookkeeping (Accounts Payable & Receivable), payroll processing using QuickBooks Desktop, and basic human resources functions such as onboarding new employees and maintaining personnel records. Accurately prepare and submit NCDEQ reimbursement claims in a timely manner (training provided) Prepare and File NC quarterly sales & use tax Maintain accurate filing systems and perform clerical tasks to support overall office efficiency. Notarize documents as needed. If not already a notary, you will be required to obtain notary certification. Skills Proven experience in office management or administrative roles with strong organizational skills. Proficiency in QuickBooks (currently using QB Desktop 2024) for bookkeeping and payroll processing. Proficiency using Microsoft Office 365 (Excel, Word, Microsoft Teams, etc) and Adobe Acrobat Excellent communication skills with professional phone etiquette and client interaction abilities. Experience in human resources functions such as onboarding, training & development, and employee record keeping. Ability to handle multiple priorities efficiently while maintaining attention to detail in filing, front desk duties, and administrative support tasks. Join us to be a vital part of an energetic team committed to operational excellence! We value proactive professionals who thrive on organization, communication, and leadership—helping us create an inviting environment where everyone can succeed.

Pay:

$18.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Education:

High school or equivalent (Preferred)

Work Location:

In person