Office Manager/Bookkeeper

QUICKBOOKS

& Hospitality Accounting/Bookkeeping Experience Preferred Job Summary We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our HOTEL environment while managing essential bookkeeping tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual abilities. You will serve as the first point of contact for VENDORS and clients, oversee daily office functions, and maintain accurate financial records to support our business goals. This position offers an exciting opportunity to contribute to a thriving organization where your skills make a real impact. Responsibilities Manage Accounting Bookkeeping operations with professionalism and courtesy Oversee office management duties including filing, data entry, calendar management, A/R & A/P and Payroll knowledge. Provide exceptional customer service by supporting clients, vendors, and team members with a friendly and helpful attitude Perform bookkeeping using QuickBooks or similar accounting software to process invoices, track expenses, and reconcile accounts Maintain accurate records through proofreading, data entry, and organized filing systems in both digital (Google Workspace, Microsoft Office) and physical formats Coordinate appointment scheduling and calendar management for staff or medical/dental practitioners as needed Handle clerical tasks such as typing correspondence, proofreading documents, and managing office communications efficiently Experience Proven office experience with strong organizational skills and attention to detail Prior clerical or administrative experience in a professional setting is required Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) is essential Experience in customer support roles with excellent phone etiquette and interpersonal skills Bilingual proficiency (especially in English and Spanish) is highly preferred to serve diverse client needs Knowledge of multi-line phone systems, data entry procedures, filing systems, and calendar management tools Personal assistant or medical/dental receptionist experience is a plus for understanding specialized office workflows Join us in creating an efficient, welcoming environment where your organizational talents and financial expertise drive success!

Pay:

$16.00 - $18.00 per hour

Benefits:

Employee discount Health insurance

Work Location:

In person