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Office Manager
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Colony Auto and Body Works
Dover, NH (In Person)
$48,360 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role ensures smooth administrative workflows, exceptional customer service, and efficient management of office resources. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to foster a productive and welcoming workplace. Duties 1. Answer and direct incoming telephone calls 2. Maintain job related paperwork, from beginning to end, by preparing authorization forms, scheduling calls, entering and filing parts bills, preparing invoices, assist with the AR process, updating the audit log, and filing of all completed job paperwork 3. Enter bills into the general ledger system (QuickBooks) daily and assist with reconciling parts vendor statements monthly 4. Enter AR data for insurance claims 5. Pursuing AR insurance claims and other AR on a weekly basis 6. Maintain yard card file, total loss file, etc. 7. Gather and tallly weekly time cards for employees and submit time to the payroll service 8. "Copy in" insurance estimates to the CCC program 9. Coordinate all Safety Committee activities 10. Dailey update for the Enterprise rental information thru the portal 11. Schedule mechanical repair work 12. Communicate with customers when vehicles are ready for pickup Qualifications High school diploma or equivalent 3 years' experience in an office setting Strong interpersonal skills; works well within a team. Excellent organizational and time management skills 3-years' experience with computer software (QuickBooks, MS Office suite programs) Join us as an Office Manager to lead our team with enthusiasm! Your expertise will help create an organized workspace that empowers our staff to deliver outstanding service. We are committed to fostering a positive environment where your skills are valued and your contributions make a real difference.