Office Manager

Job Description Altus Fire & Life Safety is a full-service fire and life safety services platform. We offer a complete suite of solutions, from the design, engineering, installation, and servicing of state-of-the-art fire and life safety systems to training, consulting, crisis management and business continuity services. BK Systems, Inc an Altus Fire & Life Safety Company located in Pembroke, NH, is looking for an Office Manager to join our team! The Office Manager is primarily responsible for overseeing the office's general administrative functions and activities, and ensuring all departments operate efficiently and in compliance with company policies and procedures. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our team members. Responsibilities Support and manage company day-to-day operations, systems, and office staff. Plan and implement internal systems, office policies, and procedures. Provide reports on various metrics for management as requested. Delegate and coordinate standard office tasks. Maintain employee personal files. Supervise accounts receivable and accounts payable for all company vendors and customers. Perform account reconciliations. Follow up on overdue accounts as needed. Monitor and record expenses. Write and distribute checks. Extract, input, and provide financial information to management as requested. Plan in-house or off-site activities for the company. Develop and supervise the execution of administrative and operational workflows, including invoicing, job file management, field reporting, inventory management, and others as necessary. Accountable for the daily updating of office metrics trackers; delegate responsibility to maintain WIP board, Test & Inspect scheduler, and other key office status boards. Supervise inventory management, including the daily tracking of product and equipment received and delivered; maintain a log of all daily product use. Supervise the recurring wall-to-wall inventory of products and equipment. Perform other related duties as required. Skills & Qualifications High School diploma or equivalent required. At least three (3) years of administrative, office management, or operations experience required. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Demonstrated ability to exercise independent judgment and discretion in managing office operations and personnel matters. Extensive knowledge of office management procedures and HR laws and guidelines. Knowledge of administrator systems, responsibilities, and procedures. Organizational and time management skills are critical. Exceptional attention to detail. Must be able to speak, read, and write in English. Valid driver's license with a clean driving record. Strong organization, oral, and written communication skills. Ability to work independently and with office staff. Strong computer aptitude, which includes expertise in Microsoft Excel, Word, and Outlook.

Direct reports:

Operations support staff. Regular attendance is expected.