Office Manager

Description We are looking for an organized and customer-focused Office Manager to oversee day-to-day office coordination. This permanent, onsite contract opportunity is ideal for someone who can keep schedules on track, support a busy service team, and ensure smooth communication between customers and staff. The role blends operational coordination with administrative support, making it well suited for a detail-oriented individual who thrives in a fast-paced environment and can manage multiple priorities with confidence.

Responsibilities:

• Oversee daily calendar management for field personnel, ensuring appointments are assigned efficiently and schedules remain accurate.
• Serve as a central point of contact for customers and team members by providing timely updates on service timing, changes, and follow-up needs.
• Track incoming inquiries, prepare and manage estimate-related communications, and help move prospective work through the sales pipeline.
• Handle front-office administrative tasks such as reception support, document organization, and general office coordination.
• Monitor office inventory levels and arrange for the purchase and replenishment of supplies as needed.
• Assist with accounts payable activities, including organizing invoices and supporting routine payment processing.
• Contribute to outbound communication efforts such as newsletters and other light promotional or marketing-related tasks.
• Keep multiple operational and administrative activities organized while adjusting priorities to meet daily business demands. Requirements
• Prior experience in office management, dispatch coordination, administrative support, or a similar operations-focused role.
• Strong verbal and written communication skills with the ability to interact professionally with customers and internal teams.
• Proven ability to stay organized, manage competing priorities, and work effectively in a high-activity setting.
• Familiarity with scheduling or field service platforms such as Jobber, Housecall Pro, Field Tech, or comparable software is preferred.
• Background in a service-based business environment is considered an advantage.
• Experience with receptionist responsibilities, office supply management, or related administrative functions.
• Exposure to accounts payable support and general office operations is helpful.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .