Office Manager East Rutherford, NJ

Office Manager - East Rutherford, NJ

FUTURE FOAM, INC. - 2.6

East Rutherford, NJ Job Details Full-time From $66,000 a year 1 day ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Vision insurance 401(k) matching Life insurance Qualifications Spanish Teamwork Microsoft Excel Microsoft Access Microsoft Outlook English Customer inquiry handling Administrative experience Hiring Bachelor's degree Data interpretation Business Administration Microsoft Project Cross-functional communication Full Job Description Office Manager Future Foam - East Rutherford NJ Come join our team at Future Foam! We are ranked in the top 4 polyurethane foam manufacturing companies in the U.S. We are "The Leader in Comfort" and a main supplier to companies such as: Home Depot, Simmons, Casper, Serta, Tuft & Needle, and many more! We are a unique company that has been family owned for over 60 years. Our primary focus is to provide excellent quality and service throughout the manufacturing process. With over facilities across the United States and internationally, we take pride in having a culture that fosters an open, trusting, and collaborative work environment. Most importantly we put safety first. We are in search of an Office Manager for our plant in East Rutherford, NJ. This individual will work closely with our management team as the on-site manager of office related activities. The ideal candidate will be someone who is customer focused, very responsive, action oriented, and has management experience. This role is very hands-on and does have a customer facing aspect which requires the candidate to have a high level of professionalism in how they handle client and vendor interactions.

Responsibilities:

Directly supervise 3-4 office personnel handling customer service, accounts payable, invoicing, reception, and administrative tasks. Provide HR support to managers and employees across departments, ensuring consistent application of company policies and procedures. Partner with department managers and temp agencies to coordinate temp-to-hire staffing needs. Collaborate with the Safety Coordinator to support safety programs, compliance, and related training. Excellent communication, organizational, and problem-solving skills, with the ability to balance multiple responsibilities across departments. Manage A/R, A/P, Inventory, Cost of Goods Sold, Purchasing, and provide assistance to production-related activities. Order and maintain office supplies and equipment, streamlining workflows to ensure smooth day-to-day operations. Monitor and facilitate quality communication with customers, ensuring timely response and resolution of inquiries. Accurately enter and maintain employee data (applications, hiring paperwork, benefit forms, changes, terminations) and manage time card reports. Monitor attendance (for temporary staff and employees), collaborating with supervisors to take corrective action when required. Assist employees with hiring and benefits paperwork, and support administration of LOA, FMLA, ADA, and workers' compensation processes as guided by corporate HR. Assist in the onboarding process and act as a backup for the orientation training. Active participant and leader in planning and coordinating of employee events and company-wide initiatives. Maintain confidentiality and professionalism in handling sensitive employee, financial, and customer information. Build and maintain trusting relationships at all organizational levels while communicating company vision and values. Ensure compliance with HR policies, labor regulations, and safety requirements. Support leadership in fostering a positive workplace culture and continuous improvement in customer service. Develop and improve processes to increase efficiency across HR, office administration, customer service, and finance functions. Perform other related duties and special projects as assigned by management.

Qualifications/Requirements:

• Bachelor's degree Business Administration- Preferred
• 3-5 years of direct work experience in customer service, production planning, accounting, and/or logistics
• The preferred candidate will have 3-5 years of progressive experience in office management, and customer service, with exposure to accounting functions (A/R, A/P, Inventory, COGS, purchasing). Prior experience supervising staff in customer service or finance (preferred).
• HR and Safety experience a plus
• Proficient in Microsoft Office (Project, Word, Excel, Outlook, Access).
• Unix and/or ERP experience preferred
• Bilingual (English/Spanish) required
• Strong analytical skills that allow the successful candidate to extract core data from a variety of sources, draw conclusions and insights, and translate those insights into actions.
• Ability to deal effectively with pressure, multiple tasks, deadlines, and rapidly changing priorities.
• Aptitude to multi-task and lead projects.
• Excellent verbal and written communication skills with requisite interpersonal skills to partner, collaborate and build relationships with business partners, suppliers, and regional teams.

Benefits Summary:

We offer comprehensive benefits: Health, Dental & Vision Coverage 401(k) with a Company Contribution Paid Holidays and Paid Vacation Health Savings Account Flexible Spending Account Training and Development Short Term Disability/ Long Term Disability Life Insurance

• Compensation commensurate with experience

Pay:

From $66,000.00 per year

Work Location:

In person