Assistant Office Manager

Company Profile Bayview Nurseries was founded over 70 years ago in 1952 by Harry Cummings. His dedication to hard work and customer service helped us grow into a leader in the landscape and lawn care industry. Every employee makes a valuable contribution towards the success of the company. We select, high-quality people who LOVE the outdoors and take pride in quality workmanship. Job Overview We are seeking an energetic and detail-oriented Assistant Office Manager to join our dynamic team! This is a supervisory position responsible for coordinating all administrative functions at a Garden & Landscaping Center, including customer service, office support, and human resources. The Garden & Landscaping Center Assistant Manager oversees payroll processing, ensures all licenses are up to date, handles customer complaints, supervises administrative staff, and maintains compliance with safety and HR policies, all while providing excellent customer service and supporting business operations. Duties Ensures compliance with company policies and SOPs. Supports accounting (QuickBooks, AR/AP, payroll, invoices). Handles IT issues and prepares tax items for the accountant. Manages insurance, employee files, medical benefits, and vendor relationships. Assists with strategic planning, budgeting, and departmental training goals. Oversees administrative functions, dispatches maintenance crews, and manages customer complaints. Maintains schedules, job-cost reports, and conducts new employee orientation. Purchases and manages office supplies, analyzes internal processes, and implements improvements. Supports safety programs, processes job contracts, and renews licenses (e.g., contractor, pesticide). Coordinates customer support, operations support, and fleet management. Supervises, hires, coaches, disciplines, and evaluates staff. Assists with facilities management, purchasing, business development, and shop operations. Maintains phone systems and performs general administrative tasks. Works with company software, Microsoft Office, and standard office equipment. Provides excellent, timely service to clients and staff.

Requirements Results Oriented:

Focuses on outcomes and meeting objectives.

Administrative Efficiency:

Manages time well, multitasks, and ensures safety and efficiency.

People Management:

Handles staffing, training, and performance management.

Decision Quality:

Makes effective, timely decisions with input from multiple sources.

Record Keeping:

Maintains accurate, compliant records.

Customer Service:

Exceeds customer expectations and addresses concerns.

Interpersonal Skills:

Communicates effectively and fosters positive work relationships.

Qualifications:

At least 2 years of professional experience in administrative support, office management, and organizational procedures.

Physical Requirements:

Frequent sitting, phone use, computer work, standing, bending, lifting to 25 pounds, and normal vision/hearing abilities.

Special Notes, Licenses, and Certifications:

Must sign confidentiality and non-disclosure agreements before starting. Valid driver's license required; may need to use personal vehicle. Fluent English required. Work is mainly in an office environment. Must have a reputation for honesty and may undergo background/drug checks. Three-month introductory period for new hires. This is a GREAT Opportunity for someone who loves what they do, to personally grow, while working with a stable, Family owned landscaping company . Join us as an Assistant Office Manager and become a vital part of our vibrant team! We're committed to fostering a supportive work environment that encourages growth, innovation, and collaboration. If you're ready to bring your organizational expertise and leadership talents to a role that makes a difference every day, we want to hear from you!

Pay:

$20.00 - $24.00 per hour

Work Location:

In person