Business Office Manager / Executive Assistant

Business Office Manager / Executive Assistant Rochelle Park, NJ Job Details Full-time $55,000 - $60,000 an hour 1 day ago Benefits Health insurance Dental insurance Vision insurance Qualifications Accounting systems Record keeping Teamwork Sales reporting Financial data reconciliation Logistics management Vendor management Phone communication Inventory management Sales analysis Processing cash transactions Executive administrative support Financial management report preparation Mid-level Fashion retail Event vendor coordination Financial analysis Credit card payment processing Sales data analysis Invoice payment processing Managing budgets in a finance role Task prioritization Financial record maintenance QuickBooks Online Managing event budgets Vendor relationship management QuickBooks Data entry Accounting and finance experience ACH Events management Productivity software Office management Phone call management Excel formulas Travel scheduling 2 years Communication skills Technical Proficiency Payroll processing File organization Time management

Full Job Description Pay:

$55,000.00 - $60,000.00 per year Office Manager & Administrative Support

POSITION OVERVIEW

We are seeking an experienced Office Manager to join our established wholesale fashion company. This role requires strong proficiency in QuickBooks, advanced Excel skills, and event management experience to support our daily operations and trade show activities.

REQUIRED SKILLS

QuickBooks (QuickBooks Desktop, QuickBooks Online, QB) Microsoft Excel (Excel spreadsheets, Excel reporting, advanced Excel) Event Management (trade show coordination, event planning, event logistics) Accounts Receivable/Accounts Payable Financial Reconciliation Payroll Processing Multi-tasking in fast-paced environments Strong organizational and communication skills

TECHNICAL PROFICIENCIES

Accounting Software:

QuickBooks (required),

QuickBooks Online Spreadsheet Software:

Microsoft Excel (advanced), Excel formulas, pivot tables, data analysis

Event Coordination:

Trade show management, vendor coordination, logistics planning

Office Software:

Microsoft Office Suite, email management

KEY RESPONSIBILITIES

QuickBooks & Financial Management:

Manage accounts receivable and accounts payable using QuickBooks Reconcile payroll and employee reimbursements in QuickBooks Handle collections, chargebacks, and payment reconciliation Process payments & collections with invoices in QuickBooks Process multiple payment types (cash, check, credit card, ACH) Maintain accurate financial records and transaction documentation Generate QuickBooks reports for management review

Excel Reporting & Data Management:

Create and maintain Excel spreadsheets for sales tracking and financial analysis Prepare weekly, monthly, and annual reports using Excel Develop Excel reports for management decision-making Reconcile expense reports and financial data in Excel Maintain databases and perform data entry with accuracy Use advanced Excel functions for data analysis

Event Management & Trade Show Coordination:

Coordinate trade show registrations and booth logistics Manage event timelines and vendor relationships Arrange sample shipments and booth setup for trade shows Handle travel arrangements and accommodations for events Coordinate pre-event and post-event administrative tasks Manage event budgets and vendor invoicing

General Office Administration:

Answer and direct phone calls professionally Manage office supplies and inventory Handle incoming and outgoing mail and packages Maintain organized filing systems (physical and digital) Support team with administrative tasks as needed Ensure smooth daily office operations

QUALIFICATIONS

Required:

2+ years experience with QuickBooks (Desktop or Online)

Required:

Advanced Microsoft Excel skills

Required:

Experience coordinating events or trade shows Strong attention to detail and accuracy Excellent organizational and time management skills Ability to prioritize multiple tasks in a fast-paced environment Professional communication skills (written and verbal) Self-motivated with ability to work independently Experience in wholesale, fashion, or retail industry preferred

WORK ENVIRONMENT

Full-time position Collaborative team environment Fast-paced wholesale fashion company Opportunity to work with trade shows and industry events

Pay:

$55,000.00 - $60,000.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person