Office Administrator

Office Administrator at Robert Half Office Administrator at Robert Half in Union City, New Jersey Posted in about 22 hours ago.

Type:

full-time

Job Description:

We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment.

Responsibilities:

• Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities.
• Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration.
• Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources.
• Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations.
• Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data.
• Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements.
• Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations.
• Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment.
• Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.

Requirements:

• Bachelor's degree in a related field.
• At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting.
• Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization.
• Proficiency with Microsoft Office applications and confidence using business technology tools.
• Demonstrated analytical thinking and sound problem-solving capability.
• Ability to manage competing priorities, stay organized under pressure, and meet changing business demands.
• High level of initiative, attention to detail, and commitment to collaborative teamwork.
• Flexibility to work regular scheduled hours and additional time when needed.