Office Manager/Bookkeeper

Position:

Office Manager/Bookkeeper Work Location:

Voorhees Township, NJ 08043 (Onsite)

Schedule:

Monday-Friday, 8:00 AM-4:00/4:30 PM Position Summary The Office Manager will oversee day-to-day office operations with a strong emphasis on bookkeeping, financial administration, HR coordination, and vendor management. This role supports a team of approximately 8-10 employees and plays a key part in ensuring smooth internal operations, accurate financial tracking, and effective employee support. This is a hands-on position requiring strong organizational skills, financial acumen, and the ability to manage multiple operational functions in a fast-paced service environment. Key Responsibilities Financial & Bookkeeping Functions Manage day-to-day bookkeeping and general office financial operations Oversee accounts payable (AP) and accounts receivable (AR) Support payroll-related processes and employee benefit tracking Administer financial components of: Profit sharing 401(k) contributions Health and vision insurance Company vehicle/truck insurance and maintenance tracking Assist with vendor payments and insurance-related billing coordination Office & Operational Management Oversee daily office operations for a team of 8-10 employees Serve as primary administrative support for office workflows Maintain organization of internal systems and records Coordinate warranty claims and service-related administrative tasks HR Support Handle day-to-day HR issues and employee inquiries Support recruitment efforts, including scheduling and coordination Manage onboarding and offboarding processes Maintain employee records and assist with benefits administration Vendor & Insurance Coordination Communicate with vendors regarding billing, service, and contract matters Assist in negotiating insurance plans and managing renewals Support operational cost tracking and administrative oversight of vendor relationships Candidate Requirements Required Qualifications Prior experience in bookkeeping and/or office management Strong working knowledge of accounts payable and receivable Experience supporting payroll and/or benefits administration preferred Familiarity with HR coordination functions (onboarding, employee support, etc.) Proficiency with QuickBooks Experience with Microsoft Outlook and general office systems Familiarity with service-based business software (e.g., Service Tool / FieldEdge or similar platforms) Preferred Qualifications Experience managing 401(k), retirement, and benefits programs Background in negotiating vendor contracts or insurance plans Prior experience in a small-to-mid sized service or trade industry environment Strong multitasking and problem-solving skills in a fast-paced office setting

Compensation & Benefits Hourly Rate:

$30-35/hour Benefits (eligible after 3 months): Health insurance Vision insurance 401(k) with 3% company match Profit sharing program Paid time off & 5 sick days annually

Pay:

$30.00 - $35.00 per hour

Benefits:

401(k) matching Health insurance Paid time off Vision insurance

Work Location:

In person