Office Manager

Office Manager Albany insulation LLC Albany, NY Job Details Full-time $18 - $25 an hour 6 hours ago Benefits Health insurance 401(k) Qualifications Microsoft Excel Computer literacy Full Job Description Overview We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining an efficient workspace, supporting team members, and managing essential office functions. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and productive office atmosphere. This paid position offers an exciting opportunity to lead office management initiatives and contribute to our company's success. Responsibilities Manage front desk operations, including greeting visitors, handling inquiries, and directing calls with professional phone etiquette. Operate multi-line phone systems efficiently to ensure seamless communication within the organization. Oversee calendar management and scheduling for meetings, appointments, and office events using tools like Google Workspace and Microsoft Office. Maintain accurate data entry, filing systems, and record keeping to support administrative functions. Perform clerical duties such as proofreading documents, managing correspondence, and preparing reports. Coordinate office supplies procurement, inventory management, and equipment maintenance to ensure operational readiness. Provide exceptional customer service by supporting internal teams and external clients with professionalism and responsiveness. Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and manage invoices. Support personal assistant responsibilities including travel arrangements, calendar updates, and task prioritization as needed. Ensure the office environment adheres to safety protocols and maintains cleanliness for a welcoming workspace. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Excellent computer literacy with familiarity in data entry, filing systems, and basic bookkeeping software such as QuickBooks. Strong customer service skills combined with professional phone etiquette and multi-line phone system operation. Bilingual abilities are a plus to support diverse client interactions. Previous clerical experience including proofreading, document preparation, and calendar management. Ability to handle multiple tasks efficiently while demonstrating excellent time management skills. Experience in medical or dental receptionist roles is advantageous but not required; relevant personal assistant experience is also valued. Join us as an Office Manager to lead our administrative team with enthusiasm and precision! Your expertise will help foster a productive environment where everyone can thrive while ensuring our office runs seamlessly every day.

Pay:

$18.00 - $25.00 per hour

Benefits:

401(k) Health insurance

Work Location:

In person