Office Administrator

Calvary is seeking an office administrator to lead the day-to-day operations and communications of the congregation. This role has been curate over time to meet the modern needs of the church and the people we serve. In this position, someone who is open to the spiritual nature of church would be a valuable addition to our team. Calvary was founded in 1963 and continues to this day as an affirming, growing congregation in the heart of Hauppauge, New York. The role of office administrator is integral to the functioning of our organization. We are looking for someone excited about mission-led work, connecting with people, and maintaining a sense of branding.

ESSENTIAL FUNCTIONS 1.

Gift Processing Enters financial giving information into database, mails thank-you notices as needed, and generates quarterly and annual giving statements. 2. Database Management Enters and updates member data, manage mailing lists, and ensures content is up-to-date and consistent across multiple platforms (Gmail, ICON, Mailchimp). 3. Building Use Oversees building partners, including scheduling, tracking space use fees, and ensures insurance policies are up-to-date; acts as the point person for inquiries. 4. Communications Creates weekly emails & monthly newsletters, prints weekly bulletins, anticipates needed information and their schedules to promote events; handles all mail. 5. Graphic Design Manages church branding, designs digital content for social media and website, and proof-reads weekly bulletins; creates bulletin board schedules and sign-ups. 6. Manage Website Makes weekly updates, reviews content quarterly, manages forms, and monitors inquiries and communications; creates and administers online sign-ups. 7. Building Administration Secures bids for projects, keeps AED & First-Aid kits up-to-date; communicates with property committee on volunteer needs and projects; schedules vendors. 8. Media Capture Take candid photos at church events for communications and/or solicit photos taken by others; take pictures of staff and council members for website.

OTHER RESPONSIBILITIES 1.

Maintains needed supplies 2. Saves council/board meeting records 3. Communicates schedules to volunteer leaders

CORE COMPETENCIES

Mission Ownership:

Understands and supports the mission and vision of the congregation; can explain those to others; behaves in a manner congruent with them.

Technical Expertise:

Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job

Priority Setting:

Spends their time on what is important; quickly zones in on the priorities; demonstrates focus.

Interpersonal Skills:

Establishes good working relationships with others; works well with people; builds appropriate rapport; avoids communication triangles. Attention to Detail Attends to small pieces that affect the whole; follows up on missing items; resolves unanswered questions; keeps the larger picture in mind.

Aesthetic Awareness:

Demonstrates an awareness of brand guidelines and their effect on the organization's media and on the trust participants have for the organization.

Initiative:

Is action oriented and energetic about worthwhile activities; brings ideas to the table; sets objectives for self and others.

Communication:

Is able to write clearly and succinctly; employs correct grammar and punctuation; Reliably delivers message in a tone appropriate to the context.

MINIMUM QUALIFICATIONS

Preference for demonstrated experience in communications, graphic design, website design, or other related field. Sample of work desired. Proficiency with Wix, Mailchimp, Microsoft Word, (or similar website, mailing, and creative programs), Facebook, Instagram; willingness to learn and use new technologies. Compliance with Calvary's Employee Handbook and body of policies.

PHYSICAL REQUIREMENTS

Able to use a computer (keyboard, mouse) in an office for 8-10 hours per week.

COMPENSATION

The position is compensated at a rate of $17 to $22 per hour, commensurate with experience. Most weeks, the position is eight hours per week across two days. There are 2-3 weeks per year the position would require up to twelve hours. Calvary is open to flexibility in scheduling. Paid time off is offered based on length of employment.

HIRING PROCESS

To submit an application, please inquire with Calvary's Pastor, the Rev. Zachary Dean, at , and include a resume. After being successfully screened, the candidate will be invited to interview with Pastor Zach, after which a member of Calvary's personnel committee will review the candidates. Recommendations will be made about hiring to Calvary's church council (board), with whom hiring decisions rest. Should the candidate, the committee, and the church council decide to move forward, a background check must be completed to comply with Calvary's Safe Church Policy, and an Employee Statement of Acknowledgement must be signed after the candidate reviews the Employee Handbook.

Pay:

$17.00 - $22.00 per hour

Benefits:

Flexible schedule Paid time off Parental leave

Work Location:

In person