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Office Administrator
Job
Confidential
Hillburn, NY (In Person)
$54,080 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth and efficient functioning across all departments. Your energetic approach and exceptional organizational skills will help foster a welcoming environment for staff, clients, and visitors alike. The ideal candidate is proactive, detail-oriented, and possesses strong communication abilities to manage administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced, supportive setting. Duties Maintain organized filing systems, both physical and digital, ensuring easy access to important documents Utilize software tools such as Microsoft Office, Google Workspace, QuickBooks, and data entry platforms to support administrative functions Schedule appointments, coordinate calendar management for team members, and organize meetings efficiently Perform clerical duties including proofreading documents, data entry, copying, scanning, and mailing correspondence Support bookkeeping tasks by tracking expenses and maintaining financial records with accuracy Handle customer service interactions with tact and patience, ensuring positive experiences for clients and visitors Assist with office management responsibilities such as ordering supplies, maintaining equipment, and overseeing general cleanliness Demonstrate excellent phone etiquette when managing inquiries via phone or email Requirements Proven experience in office administration or related clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy Familiarity with QuickBooks or similar accounting software is preferred Excellent communication skills in both English and bilingual capabilities are a plus Strong typing skills with attention to detail for proofreading and data entry tasks Ability to handle multiple priorities efficiently through effective time management Knowledge of office management procedures including filing systems and calendar management Join us as an Office Administrator where your energy meets organization! Be part of a vibrant team dedicated to creating a productive environment that values your contributions. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.