Job Description
Office Manager
JOUFFRE - 5.0
Long Island City, NY Job Details Full-time $29 - $32 an hour 19 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Vendor relationship building Spanish Google Workspace Office activity coordination Operations coordination HR systems (technically supported) English Administrative experience Hiring Attention to detail Organizational skills Productivity software Full Job Description MAIN OBJECTIVE OF THE POSITION
As the Office Manager, you will play a central role in ensuring the smooth day-to-day operation of the office and supporting a positive, organized, and efficient work environment. Acting as a key point of contact for employees, vendors, and management, you will oversee office administration, workplace services, employee support, and operational coordination. Working closely with the HR Manager, management team, and workshop employees, you will help maintain an engaging and well-functioning workplace while supporting key HR initiatives and employee-related processes. Your role will combine office management, administrative coordination, employee support, and operational follow-up to ensure that employees have the resources, information, and assistance they need to perform at their best. You will be responsible for coordinating office operations, managing vendors and facilities, supporting onboarding activities, organizing events and trainings, and serving as a trusted resource for employees regarding day-to-day administrative matters. MISSIONS 1.
Employee Support & Workshop Communication Facilitate clear communication between artisans, HR, and management, ensuring concerns are addressed promptly and appropriately Maintain a regular on-the-floor presence and build close, trust-based relationships with tradespeople through daily interactions Answer questions and provide guidance on schedules, absences, and leave requests Clarify payroll-related topics (payslips, overtime, discrepancies) in coordination with the HR Manager Assist with administrative needs (forms, documents, personal information updates) Support and follow up on employee benefits (transit cards, healthcare, etc.) 2. Recruitment Coordination Support recruitment processes, including: Intern recruitment VIE (International Volunteer Program) recruitment Local hiring for staff and workshop roles 3. Onboarding & Administrative Support Coordinate the full onboarding process for new hires. Create and set up accounts in ADP, Google Workspace, and internal systems. Prepare and organize the first weeks of onboarding schedules. Manage onboarding equipment and starter kits. Manage a dedicated time slot / HR Office hours during which employees can ask questions and discuss any concerns. Support communication with workshop teams; Spanish fluency is essential. 4. Office Operations & Vendor Management Manage daily mail operations, Process expense reports and prepare reimbursement checks for contractors/suppliers. Coordinate the travel arrangements for employees to visit client sites (flights, car rental, accommodation). Coordinate IT and telephone system needs in liaison with external providers. Handle office purchasing and supplier relationships, including: Office supplies, equipment, hardware Kitchen supplies Office printer maintenance Benefits follow-up : transit cards, phones, meals vouchers, First-Aid cabinet inventory and refills 5. Training, Events & Employee Engagement Organize and coordinate internal and external trainings Organize and coordinate internal events, including meetings, holiday celebrations, seminar and internal gatherings 6. Workshop Safety & Compliance Conduct monthly workshop safety checks and document findings. Follow up on corrective actions and ensure timely completion. Organize safety inspections and track compliance. REQUIRED SKILLS & QUALIFICATIONS
2+ years of experience in office management, workplace operations, administrative coordination, or a similar role. Experience supporting HR processes is a plus. Fluent in Spanish and English (spoken and written). Excellent communication and interpersonal skills; comfortable interacting with artisans and office teams. Strong organizational skills and high attention to detail. Ability to manage multiple tasks simultaneously in a fast-paced environment. Comfortable working 100% on-site; hands-on and proactive mindset. Proficiency with Google Workspace, Microsoft Office, and HRIS tools (ADP experience a plus). PROFILE We are looking for a hands-on, organized, and service-oriented professional who enjoys supporting both people and operations. You thrive in a dynamic environment, can manage multiple priorities simultaneously, and take pride in creating an efficient and welcoming workplace. You are proactive, resourceful, and comfortable interacting with employees at all levels of the organization, from artisans on the workshop floor to managers and external vendors. Strong organizational skills, attention to detail, and a customer-service mindset are essential for success in this role. Because you will work closely with both workshop and office teams, fluency in Spanish and English is essential. This is a fully on-site position requiring regular interaction with employees and active involvement in the day-to-day life of the company. ADDITIONAL DETAILS
Location:
Long Island City, NY Starting Date:
ASAP Type of Contract:
Full-Time, Hourly Salary:
$29-$32/ hour Manager:
HR Manager Pay:
$29.00 - $32.00 per hour Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location:
In person
