Receptionist/Office Manager

To Apply for this Job Click Here Our client, a global investment management firm, is seeking a Temporary to Permanent Receptionist/Office Manager for their growing NYC Office located in Midtown, Manhattan. This role requires this person to be 5 days on site from 8am-5pm with some flexibility as needed and a 1 hour lunch.

Essential Duties and Responsibilities:

Office Operations & Coordination:

Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations Manage office supplies inventory and oversee ordering while maintaining cost awareness Build and manage relationships with vendors, service providers, and building management Serve as primary liaison with building management to address facilities needs, updates, and enhancements Coordinate maintenance requests, office updates, and space improvements, including potential office expansions Assist with light budget tracking related to office operations, supplies, and vendor services Identify opportunities for process improvements and proactively present recommendations to enhance office efficiency and experience Partner closely with the Mailroom/Facilities Coordinator to support day-to-day operations Provide coordination and support for office management needs in the Tampa office remotely Partner with internal teams (e.g., Events, IT, Facilities) to support office needs Coordinate and execute office events and team activities (e.g., holiday parties, team lunches) Support office-wide initiatives, including space organization and process improvements

Front Desk Responsibilities:

Welcome and engage clients, candidates, and visitors providing a professional and polished first impression Answer and screen incoming calls to the main line and direct appropriately Manage guest registration within the building security system Coordinate scheduling and setting up of meeting and conference rooms, including managing beverages, catering and preparing any audio-visual needs Place catering orders and assist with meeting setup and breakdown Maintain appearance and functionality of reception and common areas Open and close the reception area daily Mailroom & Facilities Support (Backup): Sort and distribute incoming mail and prepare outgoing mail Coordinate courier services and deliveries Assist with restocking kitchen and office supplies Serve as backup point of contact for building-related service requests

Qualifications:

4-6+ years of experience in office coordination, reception, or office management Experience within financial services a plus College degree preferred Strong organizational skills with the ability to manage multiple priorities High attention to detail and strong follow-through Exceptional client service skills with a high level of professionalism Strong verbal and written communication skills Proactive, resourceful, and able to take initiative in a fast-paced environment Excellent interpersonal skills with the ability to build relationships across teams and with external partners Ability to think critically and propose solutions to improve office operations and efficiency Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom Positive, professional presence representing company culture Ability to work in office Monday•Friday, 8:00am•5:00pm ET is required

Compensation:

The base salary range is $65,000•$80,000. Individual salaries may vary based on different factors including but not limited to, skills, experience, job-related knowledge, and location. Base salary does not include other forms of compensation or benefits offered in connection with this position. A1459552NY-Temp_1779198420 To Apply for this Job Click Here