Office Administrator

Position Overview The Palombo Group is seeking a highly organized and dependable Office Administrator to support the daily operations of our growing construction management team. This position plays a critical role in keeping our office running efficiently while supporting leadership, project teams, HR, bookkeeping, and field staff. We are looking for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating an organized and welcoming workplace. Key responsibilities include, but are not limited to: Serve as the first point of contact for visitors, clients, and employees Answer and direct incoming phone calls Coordinate meetings, appointments, and shared office calendars Manage office supply inventory and place orders Enter invoices and expenses into QuickBooks for multiple companies Assist with proposal preparation, printing, assembly, and delivery Coordinate trade shows, sponsorships, networking events, and marketing materials Maintain fleet records including registrations and insurance Assist with onboarding new hires, including employee badges, PPE, and electronics Track company equipment and office inventory Support HR and bookkeeping with filing, records management, and administrative tasks Coordinate mail services, bank deposits, and local office errands Help maintain a clean, professional, and welcoming office environment Assist leadership and project teams with various administrative and operational needs Qualifications Associate's or Bachelor's degree preferred 2-4 years of administrative or office support experience preferred QuickBooks experience preferred Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to maintain confidentiality and professionalism Proficiency with Microsoft Office and general office technology Reliable transportation for commute + occasional travel within Dutchess, Orange, and Putnam Counties Physical Requirements Prolonged periods of sitting at a desk and working on a computer Frequent use of hands and fingers for typing, filing, and operating office equipment Ability to occasionally stand, walk, bend, reach, stoop, and lift office materials, supplies, blueprints and incoming/outgoing packages Must be able to lift and carry up to 15-25 pounds periodically Ability to move throughout office and storage areas as needed Occasional travel to local offices, job sites, banks, post offices, or vendor locations may be required Ability to safely operate a motor vehicle and maintain a valid driver's license for local business errands and travel

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Experience:

Administrative:

1 year (Preferred)

License/Certification:

driver's license (Preferred)

Work Location:

In person