Office Manager

Description We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment.

Responsibilities:

• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.
• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.
• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.
• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.
• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.
• Help prepare financial statements, reports, and schedules needed for internal review and business operations.
• Provide documentation and accounting support during audit activities and other financial reviews.
• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.
• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.
• Serve as backup support to the Staff Accountant while contributing to general office administration as needed. Requirements
• At least 3 years of experience in bookkeeping, office management, or a closely related accounting support role.
• Hands-on experience with accounts payable, accounts receivable, and bank reconciliation activities.
• Working knowledge of QuickBooks and Microsoft Excel, including the ability to use functions such as VLOOKUPs and pivot tables.
• Comfortable using Microsoft Outlook and other standard office tools in a workplace setting.
• Ability to work on-site Monday through Friday and attend an earlier start time on the second Wednesday of each month for a union meeting.
• Strong attention to detail with the ability to manage multiple priorities and maintain accurate financial data.
• Experience in a union environment is helpful, though not required.
• Practical, experience-based accounting knowledge is valued more highly than a specific degree requirement.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .