Office Manager

Office Manager KVA Inc. Syracuse, NY Job Details Full-time $30 - $32 an hour 3 days ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Phone communication Inventory management Expense management Data reporting Executive administrative support Mid-level High school diploma or GED Personnel records management Data entry Organizational skills Clerical experience Office management Managing executive calendars Data validation Expenditure monitoring Excel formulas Document management Cross-functional collaboration Associate's degree Travel scheduling Leadership Communication skills Cross-functional communication File organization Client interaction via phone calls Excel data analysis Full Job Description Walk- In Interviews 4/23/2026 7AM-4PM 6361 Thompson Rd Syracuse Unable to attend? Please contact Jordyn at 269-985-8493 to schedule a different time. •Please apply before attending.

Job description:

Office Manager - We are looking for a responsible Office Manager to perform a variety of managerial administrative tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project's general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment.

Job Type:

Full-time Pay Rate:

$30.00- 32.00 per hour depending on experience

Benefits:

401(k) Dental insurance Health insurance Life insurance Vision insurance 6 Paid Holidays

ESSL-PTO

After 90 days

Schedule:

8-hourshift Day shift Essential Functions and Responsibilities Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork Serve as a point of contact for employee inquiries, including phone calls and general administrative requests Develop, maintain, and update Excel-based tracking tools, reports, and lists Assist with daily and weekly operational reporting, including data compilation, validation, and formatting Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed Maintain organized electronic and physical filing systems in accordance with company policies Support the implementation and adherence to office policies and procedures Coordinate logistics and planning support for traveling personnel, including schedules and documentation Provide administrative support to visitors at the warehouse or office location Act as a liaison and point of contact for internal departments and external clients as needed Manage calendars, schedule meetings, and coordinate communications on behalf of leadership Provide general administrative support to employees, ensuring they have the resources needed to perform their duties effectively. Serve as the point of contact for internal and external communications, including handling phone calls, emails, and visitor inquiries. Monitor office expenses, manage supply inventory, and assist in other reporting as required. Preferred Skills, Qualifications, and Additional Responsibilities Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation Strong organizational skills with the ability to manage multiple priorities simultaneously High level of attention to detail and accuracy in data entry and reporting Professional written and verbal communication skills, particularly in email correspondence Demonstrated ability to work cooperatively with project leadership and cross-functional teams Experience supporting operations, field teams, or project-based environments preferred Ability to handle sensitive and confidential information with discretion Proactive problem-solver with the ability to anticipate administrative needs Basic leadership or team coordination experience is a plus Willingness to adapt to changing project needs and timelines Other tasks as needed to support the project

Education & Experience:

High School Diploma or associates degree preferred.

Pay:

$30.00 - $32.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person