Bookkeeper/Office Manager

Description We are looking for an experienced Bookkeeper/Office Manager to join our team in Utica, New York. This Contract to permanent position offers an opportunity to oversee essential financial and administrative functions while contributing to the smooth operation of our organization. The ideal candidate will possess strong organizational skills and a meticulous approach to managing financial records and payroll.

Responsibilities:

• Record and manage transactions related to accounts payable and accounts receivable, ensuring accuracy and timeliness.
• Prepare and process invoices, ensure timely payments to vendors, and monitor incoming payments from customers.
• Investigate and resolve any discrepancies in billing or payment records.
• Maintain accurate daily financial records using accounting software.
• Create monthly and quarterly journal entries while overseeing expense allocation processes.
• Reconcile internal financial records with external banking data to ensure consistency and accuracy.
• Address and resolve discrepancies identified during reconciliation processes.
• Support payroll operations for a team of 24-25 employees, including tracking hours via timecards, calculating wages, and ensuring compliance with relevant regulations.
• Ensure all financial transactions adhere to company policies and meet regulatory standards.
• Maintain organized and accurate records to facilitate audits and compliance inspections. Requirements
• Proven experience in bookkeeping, with a strong understanding of financial principles.
• Proficiency in using QuickBooks or similar accounting software.
• Knowledge and experience in managing accounts payable and accounts receivable.
• Familiarity with bank reconciliation processes and resolving discrepancies.
• Ability to handle payroll functions, including wage calculation and compliance with labor laws.
• Strong organizational skills and attention to detail for maintaining accurate financial records.
• Solid communication skills to collaborate effectively with team members and external stakeholders.
• Ability to work independently and prioritize tasks in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .