Office Manager

Job Title:

Office Manager Department:

Administration Reports To:

Accounting Manager/General Manager FLSA Status:

Non-exempt; eligible for overtime

Position Summary:

Maintains office services by organizing office operations and procedures, preparing timesheets, controlling correspondence with customers, designing filing systems, reviewing/approving supply requisitions and monitoring clerical functions. Facilitates the efficient operation of all departments by performing a variety of clerical and administrative tasks.

Examples of Duties/Responsibilities:

1. Answering telephone calls and emails from customers and clients and directing them to relevant staff 2. Entering orders, quotes and invoices into software 3. Prepare bank deposit and post cash receipts 4. Process payable invoices in software 5. Generate receivables invoices and credit memos 6. Maintain customer and vendor account information 7. Accounts receivable collection calls 8. Process various month end reports 9. Reconciling credit card statements, collecting receipts 10. Order products from vendors (inventory and office) 11. Light HR responsibilities 12. Other duties as assigned

Minimum Job Requirements:

Education:

High School diploma or equivalent

Experience:

Experience in an office position a plus, knowledge of QuickBooks software

Specific Skills:

Strong written and verbal communication skills, organization and the ability to multitask to complete a wide variety of tasks

Licenses:

N/A Supervisory Responsibility :

None Physical Requirements and Working Conditions:

Physical effort equal to frequent lifting or moving of materials of up to 50 pounds. Regularly required to sit or stand, bend and reach. Work is performed in a shop environment. Exposed to any number of elements but with none present the extent of being disagreeable. Work requires stooping, crouching, pulling, lifting, fingering, grasping, feeling and repetitive motions; May work at different workstations as production needs require, or shifts from one station to another during the assembly process.

DISCLAIMER

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Pay:

$20.00 - $25.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person